What are the responsibilities and job description for the Quality Administrator position at Switchgear Power Systems, LLC?
Position Description
The Quality Administrator is responsible for internal audit and calibration scheduling, as well as quality data entry as assigned. Additional duties include maintaining, controlling, and managing documentation related to ISO 9001:2015. This role supports internal audits, document control, and continuous improvement initiatives within the organization. This role plays a key role in supporting our commitment to quality and continuous improvement across all departments.
Essential Duties and Responsibilities
Document Control Administration
- Maintain, update, and control ISO documentation (procedures, work instructions, records)
- Ensure document accuracy, consistency, and proper version control
- Cross-check documents for alignment and congruency
- Control specifications and documents of external origin (e.g., IEEE, NEC/NFPA, UL, engineering specifications, customer/job files)
- Coordinate annual documentation reviews and updates
Perform data entry as needed
Compliance Quality Systems
- Ensure compliance with ISO 9001:2015 and other applicable standards
- Collaborate with cross-functional teams to maintain documentation accuracy and compliance
- Maintain and update the Internal Audit Schedule annually to ensure compliance with company policies and ISO standards
- Maintain and execute the Calibration Schedule to ensure ongoing compliance with company policies and ISO standards
- Coordinate internal and external ISO audits
- Support audit preparation, documentation, and follow-up activities
Support supplier non-conformance and corrective action processes
Performs additional duties as assigned.
Knowledge, Skills Abilities
Required
- Strong attention to detail
- Excellent organizational skills
- Excellent written skills and verbal communication
- Excellent time management skills
- Ability to manage multiple priorities and meet deadlines
- Ability to interpret technical documents and standards
- Proficiency with Microsoft Office and SharePoint
- Data entry skills
Preferred
- Knowledge of quality management systems and internal auditing
- Familiar with document control and regulatory compliance
- Familiar with ISO 9001:2015
Qualifications Experience
Associate’s degree in quality related field or equivalent relevant work experience is required. Experience with document formatting and SharePoint is required. Experience in ISO 9001:2015 is preferred.
Travel
Rare
Physical Demands and Work Environment
While performing the duties of this job, the employee is frequently required to stand; use hands to handle, or feel objects, tools, or controls; talk and hear. The employee regularly is required to walk and reach with hands. The employee is often required to sit and occasionally required to climb or balance; and stoop, kneel, crouch, or crawl. Employee uses computer keyboards often. The employee must regularly lift and/or move up to 15 pounds and occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. Employee views computer monitor often.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts. The employee is rarely exposed to airborne particles or chemical agents. The noise level in the work environment is usually moderate.
Switchgear Power Systems is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.