Sales Coordinator

Sales Coordinator

About SwitchBox

SwitchBox is an engineering services firm that helps customers design and build advanced mobility and electrification systems. Our teams work on electric and hybrid vehicles, battery systems, control software, embedded hardware, and related technologies for commercial, defense, and off road applications.

Role summary

The Sales Coordinator is an early career role focused on the operational and communication side of our sales efforts. You will keep our CRM and pipelines organized, build and maintain lead lists, support email campaigns, and help plan conferences and events. You will also help turn leadership ideas and technical notes into clear, customer ready emails and follow ups.

This is a non quota, non commission role that supports the sales and leadership team rather than closing deals directly. Technical or engineering background is a plus, but the most important traits are strong writing skills, high organization, and a willingness to learn the basics of our technology.

Key responsibilities

Sales operations and CRM support

• Maintain HubSpot as the source of truth for contacts, companies, and deals
• Enter and update contact and opportunity information after meetings, conferences, and campaigns
• Track tasks, next steps, and follow ups so opportunities keep moving through the funnel
• Build simple views and reports so leadership can see pipeline and activity at a glance

Lead generation and research

• Pull and organize target accounts and contacts from LinkedIn Sales Navigator, Lemlist, Crunchbase, and similar tools based on defined ideal customer profiles
• Clean and format lists for outreach campaigns and events
• Research prospective accounts to capture industry, key decision makers, and basic context

Writing and communication support

• Draft clear, concise emails based on notes, outlines, or bullet points from Justin and other leaders
• Turn technical meeting notes into customer friendly follow up emails and short summaries
• Help maintain and refine email templates, one pagers, and short capability descriptions
• Proofread outbound messages for clarity, tone, and consistency

Campaign and follow up coordination

• Help set up and monitor email sequences in Lemlist with guidance from leadership
• Route inbound replies and meeting requests to the correct internal owner
• Ensure follow up tasks are captured in HubSpot and completed on time

Conference and event coordination

• Support planning for conferences and trade shows, including registrations, travel, and booth logistics
• Coordinate swag ordering, inventory, and shipments
• Help manage on site lead capture and ensure all leads are entered in HubSpot, assigned to owners, and followed up after the event

General sales admin

• Prepare basic slides or one pagers for customer meetings using existing templates
• Support simple reporting and metric tracking for weekly or monthly sales meetings
• Assist with sending standard documents such as NDAs, SOWs, and order forms using templates

What you bring

• Approximately 1 to 3 years experience in sales support, marketing coordination, business operations, or a similar role; strong internship or co op experience will also be considered
• Strong writing and communication skills; you enjoy drafting and editing emails and short summaries
• High attention to detail and comfort working with data and lists in tools like HubSpot, Excel, and LinkedIn
• Organized and reliable, with a habit of closing loops and keeping systems up to date
• Curiosity and willingness to learn the basics of engineering concepts related to electrification, controls, and embedded systems

Nice to have

• Experience in a technical, engineering, or B2B software environment
• Exposure to HubSpot or another CRM
• Familiarity with tools like LinkedIn Sales Navigator, Lemlist, or Crunchbase

Compensation

• Salary range: 60,000 to 75,000 per year, depending on experience
• Non quota, non commission role
• Benefits: Medical, Dental, Vision (Employer pays large portion), 5% 401 Match, Profit Sharing, PTO