What are the responsibilities and job description for the Accounts Receivable Specialist position at Swiss Madison LLC?
About us
Swiss Madison is a luxury bathroom and kitchen fixture Wholesaler/Retailer with a large presence in the online marketplace, and is growing at a rapid speed. Employees at Swiss Madison can expect a variety of benefits from working in a vibrant and friendly environment, obtaining experience in multiple aspects of the business, and potential future growth opportunities.
Position summary:
The Accounts Receivable Specialist is responsible ensuring the company is receiving timely and accurate payments for goods sold. The AR specialist should be familiar with the general ledger accounts that are impacted by AR and properly code all deductions from remittances. This position requires knowledge of basic accounting with the ability to be analytical and problem solving.
This role is on-site working in the office in Edison, NJ Monday through Friday.
Essential functions:
- Daily Sales and Cost of Goods postings of shipped orders invoices to QuickBooks
- Recording of customer payments and remittances on a timely basis
- Research and properly code deductions and chargebacks that come through on remittances
- Verify that deductions are taken correctly as per Vendor agreements.
- Notify Chargeback analyst whenever chargebacks are deducted on remittances.
- Properly record refunds
- Properly record contractual Fees
- Provide support for missing information requested from customers on a timely manner, such as, but not limited to tracking information and Proof of Delivery (POD)
- Monitor Vendor portals for POD requests to ensure prompt payment of invoices
- Send monthly statements to Wholesale customers. Follow up with phone calls if necessary. Provide copies of invoices, RMAs and PODs as needed. If wholesale accounts become delinquent, discuss suspending future shipments with the Accounting Manager. Log all correspondences and follow up as required.
- Weekly monitoring of Accounts Receivable Aging Report to identify delays in payments so that issues are identified on a timely basis. Investigate short pays, pricing discrepancies and unpaid invoices in a timely manner.
- Participate in the monthly close by:
- 1. Processing and coding all remittances properly prior to monthly close deadlines.
- 2. Reporting to Accounting Manager about any significant aged AR issues.
- 3. Reporting to Accounting Manager about wholesale account aged AR statuses and issues.
- 4. Reporting to Accounting Manager about any potential or needed write-offs.
- All other projects and duties as assigned.
Qualifications:
- Strategic, creative, and innovative thinker
- Strong attention to detail
- Analytical and problem solving
- Understanding of accounting software - QuickBooks experience preferred
- Understanding of basic accounting principles - GAAP
- Advanced Proficiency in Excel (specifically with formulas, V lookups, pivot tables, etc.)
- Ability to work under the direction of the Financial Controller as well as independently
- Superior time management and organizational skills
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Physical setting:
- Office
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Edison, NJ 08837: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
- What are your salary expectations?
Experience:
- Microsoft Excel: 1 year (Required)
- QuickBooks: 1 year (Preferred)
Work Location: In person
Salary : $46,400 - $58,800