What are the responsibilities and job description for the Human Resources Coordinator position at swipejobs?
Job Title: Human Resources Coordinator
Location: Conroe, TX 77306
Pay: Up to $24/hr, depending on experience
Schedule: 1st Shift | Monday–Friday
We are hiring for a Human Resources Coordinator in Conroe, Tx. The HR Coordinator provides focused administrative and recordkeeping support to the Human Resources Department. This is a hands-on, detail-oriented role centered on organizing, filing, and digitizing employee documents and HR records.
Key Responsibilities
Document Management
• Organize, file, and maintain physical and digital employee personnel records.
• Scan, index, and upload paper documents into Paylocity and designated digital storage systems; ensure accurate naming conventions and folder structure are consistently applied.
• Perform ongoing audits of employee files to identify and resolve gaps (missing signatures, acknowledgments, or required forms).
• Maintain legally required separation of I-9s, medical records, and drug test results in secured physical storage.
HR Administrative Support
• Process new hire onboarding paperwork: I-9 Section 2 verification, W-4s, policy acknowledgment forms, and background/drug screen coordination.
• Enter and update employee data in Paylocity (new hires, terminations, status changes) accurately and on schedule.
• Prepare routine HR correspondence including employment verifications, letters, and form-based communications.
• Support HR compliance calendar tasks: required posting updates, annual acknowledgment renewals, and recordkeeping checklists.
• Assist with scheduling interviews, coordinating onboarding logistics, and maintaining the recruiting tracker.
• Respond to routine employee inquiries and route non-routine matters to the HR Manager.
• Perform other duties as assigned to support the HR department.
Qualifications
Required
• High school diploma or GED; Associate’s or bachelor’s degree in business, HR, or a related field preferred.
• 1–3 years of administrative or HR support experience with heavy document management and filing responsibilities.
• Exceptional attention to detail — this role is the first line of defense for file accuracy and audit readiness.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and comfort working in digital document management systems.
• Ability to handle confidential information with discretion.
• Reliable, organized, and self-directed with the ability to manage multiple priorities with minimal supervision.
Preferred
• Prior experience in a greenfield, startup, or rapidly scaling manufacturing environment.
• Hands-on experience with Paylocity (employee records, document storage, onboarding workflows).
• Familiarity with industrial or precision manufacturing operations.
• Working knowledge of I-9 compliance and HR document retention standards.