What are the responsibilities and job description for the Administrator position at swipejobs?
Job Description:
The Administrator/Office Supervisor is responsible for performing secretarial and administrative duties. The Administrator/Office Supervisor executes complex and confidential secretarial and administrative assignments. This person applies advanced computer and process skills with a detailed understanding of the organizations operation, and assists the Business System Administrator with day-to-day activities.
Contract role until December 2026.
Job Purpose:
To provide accurate and efficient administrative support by scanning, indexing, and filing regulatory
documents into digital and physical filing systems. Ensures records are organized, accessible, and
compliant with company data management procedures.
Key Responsibilities:
Collect, prepare, and scan physical documents for digital archiving.
Index and name scanned files according to company reference and filing standards.
Upload and organize digital files in the company's document management system
Maintain physical filing systems in an orderly and secure manner.
Conduct regular file audits to ensure completeness and accuracy.
Ensure confidentiality and compliance with data protection policies.
Support general administrative tasks such as photocopying, mailing, and data entry as
needed.
Assist with creating and updating filing procedures and reference databases.
Skills and Qualifications:
Strong attention to detail and accuracy.
Excellent organizational and time management skills.
Proficient with Microsoft Office (Word, Excel, Outlook) and document scanning software.
Experience With Electronic Document Management Systems (SharePoint) Preferred.
Good written and verbal communication skills.
Ability to handle confidential information with discretion.
Minimum of [1-2] years' administrative or records management experience.
$ 18.00
HV23
#HV23
The Administrator/Office Supervisor is responsible for performing secretarial and administrative duties. The Administrator/Office Supervisor executes complex and confidential secretarial and administrative assignments. This person applies advanced computer and process skills with a detailed understanding of the organizations operation, and assists the Business System Administrator with day-to-day activities.
Contract role until December 2026.
Job Purpose:
To provide accurate and efficient administrative support by scanning, indexing, and filing regulatory
documents into digital and physical filing systems. Ensures records are organized, accessible, and
compliant with company data management procedures.
Key Responsibilities:
Collect, prepare, and scan physical documents for digital archiving.
Index and name scanned files according to company reference and filing standards.
Upload and organize digital files in the company's document management system
Maintain physical filing systems in an orderly and secure manner.
Conduct regular file audits to ensure completeness and accuracy.
Ensure confidentiality and compliance with data protection policies.
Support general administrative tasks such as photocopying, mailing, and data entry as
needed.
Assist with creating and updating filing procedures and reference databases.
Skills and Qualifications:
Strong attention to detail and accuracy.
Excellent organizational and time management skills.
Proficient with Microsoft Office (Word, Excel, Outlook) and document scanning software.
Experience With Electronic Document Management Systems (SharePoint) Preferred.
Good written and verbal communication skills.
Ability to handle confidential information with discretion.
Minimum of [1-2] years' administrative or records management experience.
$ 18.00
HV23
#HV23
Salary : $18