Accounts Receivable Specialist

This role is responsible for invoicing and billing activities related to the company’s flooring, wall, and storage operations. The position also manages ongoing collections efforts and prepares monthly revenue variance for certain divisions.

Location: 77024 (Onsite)

Pay: Up to $40/hr depending on experience

Job Duties

Construction Invoicing

• Collaborate weekly with project managers and sales personnel to monitor job costs and recognize revenue using percentage-of-completion methodology.
• Develop and maintain detailed billing schedules and supporting documentation to track invoicing status, including the financial impact of change orders and adjustments.
• Prepare work-in-progress (WIP) schedules to support accounting operations and produce monthly retainage reports used in loan covenant calculations.
• Generate accurate invoices for all billable construction projects related to flooring and wall divisions.
• Ensure compliance with internal accounting policies, procedures, and controls.
• Complete construction pay applications and internal billing documents accurately and within established deadlines.
• Coordinate system access and setup for required pay application platforms.

Storage Services

• Conduct bi-weekly meetings with the storage services team to confirm timely billing for both new and existing customer accounts.
• Ensure invoicing aligns with contractual obligations and service agreements.
• Maintain compliance with accounting standards and internal controls.
• Establish standardized invoicing workflows and escalation procedures in coordination with key stakeholders.

Networks and Furniture Invoicing

• Partner weekly with the networks customer service coordinator to verify invoicing accuracy and completeness for all accounts.
• Oversee invoicing for key furniture accounts through detailed review and collaboration with the full project team.
• Document invoicing procedures and escalation processes to ensure consistency.
• Ensure all billing activities comply with accounting policies and controls.

Collections

• Execute collection activities in accordance with company guidelines to ensure prompt payment and reduce the risk of write-offs.
• Track and document collection efforts and provide account status updates to management by customer.
• Prepare and submit lien documentation when necessary and coordinate with legal counsel as required.

Issue Resolution

• Analyze and resolve customer account discrepancies and billing issues.
• Act as an intermediary between sales teams and customers to resolve order errors, discrepancies, and credit memo requests.
• Review backlog reports to identify and resolve billing gaps, particularly related to furniture partner accounts.
• Manage incoming calls and correspondence, responding independently when possible and ensuring timely responses to all customer inquiries.

Qualifications

• At least 5 years of experience in construction billing or construction accounting required.
• Bachelor’s degree in Accounting strongly preferred.
• Demonstrated experience in construction accounting required.
• Advanced proficiency in Microsoft Excel.
• Strong customer service and interpersonal skills.
• Proven ability to handle sensitive and confidential information.
• Excellent organizational and time-management skills.
• Ability to collaborate effectively with diverse teams and stakeholders.
• Experience within the commercial wall and floor covering industry preferred.