What are the responsibilities and job description for the Project Assistant position at Swinerton?
Job Description Summary
To provide administrative support to project management team (may be one or more people) for construction project, or other specified project or department.
Job Description
POSITION RESPONSIBILITIES AND DUTIES:
To provide administrative support to project management team (may be one or more people) for construction project, or other specified project or department.
Job Description
POSITION RESPONSIBILITIES AND DUTIES:
- Ability to perform all essential duties of Junior Administrative/Jr. Project Assistant
- Answer phones - screen/handle routine items and direct calls as appropriate
- Process incoming and outgoing mail including UPS and Federal Express, sort, prioritize, and distribute, handle items not requiring supervisor’s attention
- Assist with travel arrangements, planning itineraries and scheduling meetings
- Assist with administration of office/jobsite facilities, as assigned
- Maintain inventory of office supplies and materials, and order or purchase as needed
- Prepare, type and distribute correspondence, reports, and other administrative work, including job meeting minutes, for supervisor’s signature
- Maintain accurate, standardized filing system, including week-ending and month-ending job files, insurance and bonding logs, commitment logs and job files
- Distribute plans
- Distribute Invitation to Bid packages
- Input commitment data to cost reporting system
- Prepare and process commitment documents (purchase orders, subcontracts, rental agreements, and change orders)
- Track signed, returned commitments
- Notify subcontractors regarding change orders, follow-up on change order quotes and reference number processing
- Follow job close-out procedures including archiving project plans and files
- Complete other responsibilities as assigned
- High School Diploma or equivalent
- Minimum two years of administrative experience
- Ability to keyboard 45 wpm accurately
- Proficient in knowledge and use of word-processing and spreadsheet software
- Working knowledge of general office procedures and office machines
- Proficient in English verbal communication skills, including professional telephone manner
- Proficient in written communications skills, including business writing skills
- Reliability, dependability and flexibility