What are the responsibilities and job description for the Estimating Coordinator position at Swinerton?
Compensation Range
$21.88 - $32.79 Hourly Rate
Job Description Summary:
The Estimating Coordinator provides general administrative and coordination support to the Estimating/Preconstruction Department. They support internal teams and subcontractor/vendors throughout the estimating process, bidding activities, and general inquiries.
Job Description:
POSITION RESPONSIBILITIES AND DUTIES:
- Ability to perform all essential Office/Field Assistant responsibilities.
- Provide general administrative support to Estimating personnel and department guests.
- Facilitate communication with various stakeholders, project and estimating teams, subcontractors, and vendors to ensure that everyone is informed about the status of estimating and bidding activities.
- Maintain trade-partner database(s) and contact information on bid solicitation website(s).
- Support with conference room set up, meeting coordination, invoice processing, and managing printer vendor contacts.
- Assist with integrating new employees, office set up, and familiarize with systems and programs.
- Actively maintain document management for projects.
- Support and facilitate the prequalification process for trade-partners, answer inquiries, maintain updated information, and coordinate project-specific prequalification requests.
- Develop positive business relationships, provide general support, and guidance to all business partners.
- Develop knowledge about trades, trade-partners, and subcontractor capabilities.
- Support with project start up bid solicitation programs, communicating project updates, and relaying important project information to subs/vendors.
- Handle bid-related tasks such as bid-day assistance, coordinate trade-partner advertisements, document filing, proposal organization.
- Ensure subcontractor information is accurate and updated for bid-day activities.
- Screen potential trade-partner calls, maintain brochures and samples, and support with inquiries about future estimating opportunities.
- Review and maintain MBE/WBE requirements on a bid-by-bid and/or project specific basis.
- Partner with Community Relations team to maintain subcontractor and MBE/WBE databases and periodically issue updated subcontractor lists as requested.
- Support and attend subcontractor community relations events as requested.
- Coordinate trade-partner networking events including lunch and learn sessions and others as requested.
- Support the Estimating and Project team(s) in the overall successful completion of assigned projects.
- Complete other responsibilities as assigned.
MINIMUM SKILLS OR EXPERIENCE REQUIREMENTS:
- High school diploma/GED, 4-year business or technical degree a plus
- 3 years of administrative experience (2 years of general construction related experience preferred) or equivalent combination of education and experience.
- General knowledge and understanding of construction software.
- Proficient with Microsoft 365 (Word, Excel, PowerPoint and Teams) including high level proficiency with spreadsheets.
- Knowledge in general office procedures, video conferencing equipment, and office machines
- Strong written and verbal communication skills in English, including business writing & professional telephone manner.
- Proficient in performing accurate and efficient typing and data entry
- Maintain appropriate levels of confidentiality.
- Skilled at managing multiple projects and tasks.
- Able to meet deadlines, using initiative and requiring minimal supervision.
- A reliable, dependable, resourceful, professional with flexibility
- Ability to travel on occasion.
SUMMARY OF BENEFITS
This role is eligible for the following benefits: medical, dental, vision, 401(k) with company matching, Employee Stock Ownership Program (ESOP), individual stock ownership, paid vacation, paid sick leave, paid holidays, bereavement leave, employee assistance program, pre-tax flexible spending accounts, basic term life insurance and AD&D, business travel accident insurance, short and long term disability, financial wellness coaching, educational assistance, Care.com membership, ClassPass fitness membership, and DashPass delivery membership. Voluntary benefits include additional term life insurance, long term care insurance, critical illness and accidental injury insurance, pet insurance, legal plan, identity theft protection, and other voluntary benefit options.
About Us
Swinerton provides commercial construction services throughout the United States, delivering innovative solutions and outstanding service to our customers for time-tested buildings and facilities. Over our 136-year history, Swinerton has earned a strong reputation as the Premier Builder in the West. As a 100% employee-owned quality contractor, we hire the best people, give them exceptional training, and provide robust opportunities for professional growth.
Swinerton has built a strong reputation as an employee-owned quality contractor. We hire the best people, give them exceptional training and provide them with the opportunities and the responsibilities that allow them to learn and develop professionally. Swinerton values and recognizes our employees as the essential ingredient to our lasting success. As a 100% employee-owned company, we invest greatly in the personal and professional well-being of our people. Together, we have created an excellent place to work; when people join Swinerton, they tend to stay. We strive for a positive work environment that encourages outstanding performance while making room for fun. We also believe that happy, healthy employees lead to a highly productive company, and we are proud to offer a robust benefits package to support individual and collective success.
www.swinerton.com
Swinerton is an Equal Employment Opportunity, Minority, Women, Disability, and Veteran Employer.
Our Company is an equal opportunity and affirmative action employer. We have a commitment to provide equal hiring, training, compensation, promotion, transfer, layoff and recall benefits to all individuals without regard to gender, race, color, religion, age, mental or physical disability, medical condition, genetic information, sex, sexual orientation, gender identity and expression, national origin, marital or domestic partner status, veteran status, or any other characteristic protected under federal or state laws or local ordinance or regulation.
We are committed to the safety and security of everyone interested in our company–including those who visit us online. Please note that Swinerton will only invite you to submit work history and personal information related to employment through our career portal WorkDay (which requires the set-up of a login) and communication will only come from individuals with an email address ending in @swinerton.com.
If you receive fraudulent communication please inform us by emailing
reportissues@swinerton.com
.Salary : $22 - $33
