Customer Service Representative & Scheduling Coordinator – New York, NY

Are you a calm, organized problem-solver who enjoys helping both people and pets? Swifto is a growing, premium dog walking and pet care company serving clients in Charlotte, New York City, and Miami. We are looking for a Customer Service & Scheduling Coordinator to support our operations and help ensure every scheduled service is completed reliably and on time.

This is a full-time, in-office role for someone who communicates clearly, keeps track of many moving pieces, and can respond thoughtfully when plans change. You will work closely with clients, dog walkers, and the Operations Manager to coordinate schedules, resolve service issues, and maintain an excellent experience for the pets and people we serve.

What You'll Do

• Manage daily scheduling and service changes, including new requests, cancellations, walker time off, and last-minute coverage needs.
• Communicate directly with clients by phone, email, and messaging to answer questions, provide updates, and resolve concerns promptly and professionally.
• Coordinate closely with dog walkers throughout the day to confirm services are accepted, remain on schedule, and are completed as planned.
• Monitor active services and respond quickly to late arrivals, access issues, schedule disruptions, emergencies, and other time-sensitive concerns.
• Reassign services and notify affected clients when coverage changes are required.
• Maintain accurate client, pet, walker, scheduling, and service records in company systems.
• Escalate complex client, walker, or safety concerns to the Operations Manager while helping drive each issue to resolution.
• Support new client onboarding and other administrative or operational projects as needed.
• Provide occasional weekend, additional evening, and holiday coverage based on business needs.

What We're Looking For

• Previous customer service, scheduling, operations, hospitality, or other service-coordination experience.
• Excellent written and verbal communication skills, including confidence handling client concerns and sensitive situations.
• Strong organization, attention to detail, and the ability to manage competing priorities in a fast-moving environment.
• A practical, solutions-oriented approach and the ability to remain calm when plans change unexpectedly.
• Comfort learning and using scheduling, messaging, and other web-based systems throughout the workday.
• Reliability and sound judgment, particularly when coordinating time-sensitive pet care services.
• A collaborative attitude and a genuine love of pets and the people who care for them.

Position Details

• Schedule: Monday through Friday, 12:00 p.m.-8:00 p.m., with occasional weekend, additional evening, and holiday coverage.
• Location: In person at Swifto's NY office; this is not a remote or hybrid position.
• Job type: Full-time, 40 hours per week.
• Compensation: $22-23 per hour, 40 hours per week.
• Benefits: Health insurance and 401(k).

How to Apply

Please submit your resume and a brief cover letter explaining why you are interested in working with Swifto and how your customer service, scheduling, or coordination experience would help you succeed in this role.

If you enjoy solving problems, supporting a team, and helping deliver dependable care to pets and their people, we'd love to hear from you.