Office Manager

Job Summary

We are seeking a dynamic and organized Office Manager / Bookkeeper to oversee daily office operations while managing financial records and administrative tasks. This role is vital in ensuring the smooth functioning of our office environment, supporting team members, and maintaining accurate financial data. The ideal candidate will be proactive, detail-oriented, and possess excellent communication and organizational skills to keep our office running efficiently and our financial records precise. This paid position offers an exciting opportunity to contribute to a vibrant team in a fast-paced setting.

Responsibilities

• Manage daily office operations, including front desk duties, multi-line phone systems, and calendar management for staff and leadership.
• Oversee scheduling of meetings, appointments, and events, including event planning support when needed.
• Supervise administrative staff and coordinate training & development initiatives to enhance team performance.
• Handle bookkeeping responsibilities using QuickBooks or similar accounting software, including invoicing, expense tracking, and bank reconciliations.
• Manage vendor relationships, negotiate contracts, process payments, and ensure timely procurement of supplies and services.
• Oversee human resources functions such as payroll processing, employee records management, filing systems, and compliance with employment policies.
• Support office management tasks including filing, maintaining organized records, managing office supplies inventory, and ensuring a professional front desk presence with excellent phone etiquette.

Requirements

• Proven experience in office management or administrative roles within a professional environment.
• Strong bookkeeping skills with proficiency in QuickBooks or comparable software.
• Supervising experience with the ability to lead and motivate administrative teams.
• Excellent communication skills—both verbal and written—and strong organizational abilities.
• Experience in event planning, vendor management, budgeting, and human resources functions.
• Familiarity with multi-line phone systems, calendar management tools, filing systems, and clerical tasks.
• Demonstrated ability to handle confidential information discreetly while maintaining professionalism in all interactions. Join us to be a key player in creating an efficient workplace environment while supporting vital financial operations

Job Type: Full-time

Pay: $ $22.00 per hour

Expected hours: 40 – 50 per week

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Work Location: In person

Salary : $22