What are the responsibilities and job description for the Contract Administrator position at Swickard Auto Group?
Description
Corporate Headquarters
Founded in 2014, Swickard Auto Group has grown to 50 dealerships across five states — and Automotive News consistently ranks us among the fastest-growing dealer groups in the country. Reputation.com ranks us a top 5 dealership group in North America.
We're a hospitality company that happens to sell cars. Our mission is to bring the care and intentionality of a world-class hotel to every dealership we operate — eliminating the anxiety and opacity that has defined car buying for too long. A guest who feels taken care of from the moment they walk in to the moment their invoice is processed — that's the standard. The people behind the scenes make that possible.
THE ROLE
The Contracts Administrator supports the full lifecycle of customer and vendor agreements while ensuring accurate, timely billing across our dealership operations. Based at Swickard's Las Vegas corporate headquarters — the operational hub for 50 dealerships — this role is central to the financial integrity of a rapidly scaling organization. You'll keep contract and billing data clean, compliant, and actionable for the leaders driving our growth.
What You'll Do
WHAT YOU BRING
Swickard Auto Group is an equal opportunity employer. We value diversity and inclusion.
Corporate Headquarters
- Las Vegas, NV
- Full-Time
Founded in 2014, Swickard Auto Group has grown to 50 dealerships across five states — and Automotive News consistently ranks us among the fastest-growing dealer groups in the country. Reputation.com ranks us a top 5 dealership group in North America.
We're a hospitality company that happens to sell cars. Our mission is to bring the care and intentionality of a world-class hotel to every dealership we operate — eliminating the anxiety and opacity that has defined car buying for too long. A guest who feels taken care of from the moment they walk in to the moment their invoice is processed — that's the standard. The people behind the scenes make that possible.
THE ROLE
The Contracts Administrator supports the full lifecycle of customer and vendor agreements while ensuring accurate, timely billing across our dealership operations. Based at Swickard's Las Vegas corporate headquarters — the operational hub for 50 dealerships — this role is central to the financial integrity of a rapidly scaling organization. You'll keep contract and billing data clean, compliant, and actionable for the leaders driving our growth.
What You'll Do
- Review and process vehicle sales and vendor contracts for accuracy, completeness, and regulatory compliance
- Draft, coordinate, and execute customer, supplier, and operational agreements
- Maintain organized, auditable contract records within dealership and contract management systems
- Monitor contract terms, amendments, obligations, and key milestone dates
- Prepare and issue accurate, timely invoices for vehicle sales, parts, service, and other billable activities
- Track payments, reconcile billing activity, and resolve discrepancies in customer account records
- Process billing adjustments, credits, and refunds in accordance with company policy
- Ensure contract and billing documentation is properly coded to support financial reporting
- Generate reports on contract status, billing activity, and key performance indicators
- Identify opportunities to improve workflows and support automation where it drives efficiency and accuracy
- Identify opportunities to improve workflows and support automation where it drives efficiency and accuracy
WHAT YOU BRING
- High school diploma or GED
- 1 year of accounting experience
- Working knowledge of basic accounting principles and billing processes
- Understanding of contract documentation, terms, and compliance requirements
- Proficiency in Microsoft Office Suite, particularly Excel
- Strong attention to detail, organizational skills, and ability to manage multiple priorities
- Effective communication and interpersonal skills with the ability to collaborate across departments
- 3 years of accounting experience
- Experience with dealership management systems, ERP platforms, or contract management software
- Strong analytical skills with the ability to interpret operational data and identify trends
- Medical, dental, and vision insurance
- 401(k)
- Paid time off and holidays
- Employee vehicle purchase and service discounts
- Pet insurance
- Mental health program and benefits
- Career growth within one of the fastest-growing dealer groups in the country
Swickard Auto Group is an equal opportunity employer. We value diversity and inclusion.