What are the responsibilities and job description for the Procurement & Inventory Controller position at Sweetwater?
Job Requirements
Sweetwater, the nation's number one online retailer of music instruments and pro audio gear, is seeking a meticulous and experienced Procurement & Inventory Controller to join our growing Procurement team! The ideal candidate will have experience managing indirect procurement categories such as MRO, packaging, MHE, office furniture, office supplies, and other facility-related goods and services. This role is responsible for essential administrative, transactional, and inventory management support within the Corporate Finance department.
Job Responsibilities
Sweetwater’s culture is built upon celebrating the creative creation of music, which unifies people from all walks of life. Our individual differences make Sweetwater stronger as a company and a better place to work as we respect, learn, and grow from each team member’s unique perspective and experience. We have welcomed thousands of employees and their families from all over the world, and we invite you to discover why we consider a career at Sweetwater the full-time dream.
Sweetwater, the nation's number one online retailer of music instruments and pro audio gear, is seeking a meticulous and experienced Procurement & Inventory Controller to join our growing Procurement team! The ideal candidate will have experience managing indirect procurement categories such as MRO, packaging, MHE, office furniture, office supplies, and other facility-related goods and services. This role is responsible for essential administrative, transactional, and inventory management support within the Corporate Finance department.
Job Responsibilities
- Enter and process purchase orders, including transactional purchasing and one-off requests
- Monitor and manage inventory levels: perform regular stock checks, replenish stock, forecast demand, track inbound/outbound orders, and maintain/update inventory records and databases
- Coordinate logistics of goods movement: deliveries, stock transfers, tagging, physical pick-ups, and material handling (including occasional assembly or placement of items)
- Basic vendor management: respond to routine inquiries, track delivery statuses, participate in low-value/renewal negotiations under supervision, prepare talking points, and document outcomes
- Data gathering, reporting & analysis: compile spend summaries, PO aging, historical pricing data in Excel; identify cost variances; gather internal customer feedback; generate standard reports
- Contract & sourcing support: assist with standard contract templates (NDAs, MSAs), review basic terms, research 1–2 alternate suppliers, help prepare RFI/RFQ documents, attend meetings as note-taker/observer
- Administrative support: file/organize procurement documents, schedule meetings, maintain team calendars, update supplier databases
- Exceptional communication and presentation skills, capable of liaising with various stakeholders and external partners
- Strong proficiency in Microsoft Office Suite (especially Excel for trackers and data analysis)
- Excellent organizational, communication, and time-management skills
- Ability to handle physical tasks safely (lifting up to 50 lbs)
- WOWs The Customer - Deep passion and desire for creating amazing customer & colleague experiences
- Gets Things Done - Great work ethic and moves with a sense of urgency
- Obsesses over the Details – Committed to paying attention to the details
- Drives Continuous Improvement – Always focusing on effective and efficient work and way to get better
- Develops the Future – Committed to pursuit of growing personally & professionally and has a focus on bringing your colleagues along with you on that journey
Sweetwater’s culture is built upon celebrating the creative creation of music, which unifies people from all walks of life. Our individual differences make Sweetwater stronger as a company and a better place to work as we respect, learn, and grow from each team member’s unique perspective and experience. We have welcomed thousands of employees and their families from all over the world, and we invite you to discover why we consider a career at Sweetwater the full-time dream.