Secretary 1, SHHS, 8.0 hrs per day

Job Grade 112

8.0 hrs per day

238 days per year (11 months)

SUMMARY:

Serves as secretary to the principal and as facilitator for the Sweet Home High School and public being served in communicating information, problem solving, material acquisition and record keeping. This person assumes primary responsibility for the secretarial function in an assigned area.

ESSENTIAL DUTIES AND RESPONSIBILITIES Other duties may be assigned.

• Maintains a cooperative relationship with fellow staff members, students, and the general public.
• Adheres to and enforces district, state, and federal laws, policies, procedures, and regulations.
• Makes and receives telephone calls, takes messages, responds to routine questions, sets appointments or routes calls to appropriate persons.
• Maintains student/school/department records and files for building/department supervisor and related requirements.
• Distributes mail.
• Greets visitors.
• Types, prepares, compiles, distributes, files reports/records, correspondence, mailings, calendar of events, etc. related to building/department functions and supervisor needs.
• Processes attendance/payroll for staff.
• Takes/transcribes notes for correspondence.
• Orders, processes, and maintains office materials and equipment.
• Serves as secretary to the principal/director/supervisor.
• Acts as liaison between school/department and community, patrons, principal, parents, staff and students.
• Operates standard office equipment.
• Provides appropriate first aid needs.
• Distributes community/district flyers.
• If applicable, performs duties relating to students such as taking attendance and tardiness, administering medication according to policy and regulations, responding to accidents and illnesses, resolving bus scheduling problems and other issues as they arise.
• If applicable, handles cash receipts and disbursements.

SUPERVISORY RESPONSIBILITIES:

Students as may be assigned to assist in workload. Responsibilities include training, planning and directing work.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

• High school diploma or general education degree (GED) and
• Three years in general office work or training or
• Equivalent combination of education and experience.
• Demonstrative competence in the use of computer and office machines.
• Demonstrated ability to exercise good judgment, tact and diplomacy.
• Such alternative qualifications as the Board deems appropriate.