Executive Assistant

SWE Homes and its affiliates have been successful and profitable for nearly 40 years in the residential and commercial real estate markets. The company’s business model has a durable competitive economic position across Texas. As we continue to expand throughout Texas and into other states, we remain committed to operational excellence, sustained profitable growth, and entrepreneurial innovation.

We are seeking a highly motivated and proactive Executive Assistant who demonstrates sound judgment, professionalism, and a strong commitment to excellence. The ideal candidate is intellectually curious, analytical, highly organized, and a quick learner who thrives in a fast paced office environment. This individual will think creatively while delivering efficient, high quality administrative support to senior leadership.

Key Responsibilities

• Provide comprehensive administrative support to the CEO, including managing correspondence, and proofreading legal documents, preparing reports, scheduling meetings, and performing additional office duties as required.
• Support property acquisition activities, including reviewing and proofreading legal documentation, analyzing comparable property valuations, and assisting with documentation related to property and loan transactions.
• Collect, organize, and deliver recurring internal reports in a timely manner, with the ability to analyze and interpret presented data.
• Serve as a point of contact for internal management team, business and community partners, including brokers, real estate firms, financial institutions, and attorneys.
• Conduct internet-based research related to the businesses and special projects, summarizing findings using strong analytical skills.
• Assist with the coordination, planning, tracking, and follow-through of multiple projects, ensuring deadlines are met and information is obtained efficiently.
• Maintain an organized and professional work environment.
• Handle sensitive documents, financial data, and confidential business information with the utmost discretion and confidentiality.
• Demonstrate flexibility and availability to work as needed to support the CEO’s business demands.
• Perform additional responsibilities and special projects as assigned.

Qualifications

• Associate or bachelor’s Degree preferred.
• Three to five years of experience providing high-level administrative support to executive leadership.
• Prior experience in real estate investment, mortgage lending, consumer finance, or law would be ideal.

Skills:

• Strong analytical capabilities, excellent customer service skills, and professional phone etiquette.
• Exceptional attention to detail, including accuracy in spelling, grammar, punctuation, and document review.
• High energy level with the ability to motivate and positively influence others.
• Proven ability to manage multiple priorities, meet deadlines, and adapt to changing business needs.
• Demonstrated sense of urgency, responsiveness, and eagerness to learn and grow professionally.
• Typing proficiency of 60 words per minute.