What are the responsibilities and job description for the Human Resources Coordinator position at SWCC?
Southwest Cancer Care is seeking a detail-oriented, proactive, and organized Human Resources Coordinator to support our growing team. This role is essential in ensuring smooth HR operations, high-quality onboarding experiences, and efficient administrative support throughout the practice.
The ideal candidate is dependable, solutions-oriented, professional, and able to maintain confidentiality at all times. A strong customer-service mindset and the ability to work in a fast-paced healthcare environment are key to success in this position.
Key Responsibilities:
Human Resources Support
- Assist with day-to-day HR operations, ensuring compliance with organizational policies and state/federal regulations.
- Maintain employee files, including digital records, ensuring accuracy and confidentiality.
- Support recruitment efforts by scheduling interviews, communicating with applicants, conducting initial screenings, and posting job ads.
- Assist with employee relations tasks, including coordinating meetings, documenting discussions, and following up on assigned actions.
- Administer employee benefits enrollment, changes, and annual open enrollment.
- Serve as an HR point of contact for basic questions from staff regarding HR processes, PTO, benefits, and policies.
- Prepare HR reports, dashboards, and metrics as requested by leadership.
Onboarding & Offboarding
- Coordinate full onboarding workflow for new hires including:
- Offer letters and background checks
- Credentialing and licensing verification (when applicable)
- New hire paperwork
- Orientation scheduling
- EMR and system credentialing
- Badge creation and system access requests
- Facilitate Day 1 Orientation and support department-based training schedules.
- Ensure compliance with mandatory trainings and deadlines.
- Conduct 30/60/90-day check-ins and ensure evaluations are completed by supervisors.
- Manage offboarding processes including exit interviews, termination documentation, and access removal coordination.
Administrative Support
- Provide administrative assistance to the Practice Administrator and leadership team.
- Prepare agendas, attend meetings, and maintain minutes and action logs.
- Assist with scheduling, travel arrangements, and calendar management for leadership.
- Help maintain and update SOPs, HR policies, and practice-wide documentation.
- Support internal communications, including memos, announcements, and staff newsletters.
- Assist with planning employee events, recognition programs, and holiday celebrations.
Qualifications
Required:
- High school diploma or GED
- 1–3 years of experience in Human Resources, Administration, or similar role
- Strong organizational skills and attention to detail
- High level of professionalism and confidentiality
- Strong written and verbal communication skills
- Proficiency in Microsoft Office (Word, Excel, Outlook, Teams)
- Ability to multitask in a fast-paced environment
- Customer service–oriented mindset
· Preferred:
- Associate or Bachelor's degree in HR, Business, or related field
- Healthcare experience
- Familiarity with HRIS systems
- Experience with onboarding and employee relations
Key Competencies
- Integrity & Confidentiality
- Communication & Interpersonal Skills
- Organization & Time Management
- Customer Service Orientation
- Problem Solving
- Adaptability
- Attention to Detail
- Team Collaboration
Work Environment & Schedule
- Full-time
- Onsite position
- Standard business hours with occasional flexibility for onboarding or events
- Professional office within a medical practice setting
Benefits
- Health, Dental, Vision Insurance
- 401(k) with employer match
- Paid Time Off
- Paid Holidays
- Employee engagement and wellness programs
Job Type: Full-time
Pay: From $16.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $16