Vehicle Production Coordinator

Why join Swaybox Studios?

Swaybox Studios is rewriting the rulebook of visual storytelling. As we collaborate with DC Studios/Warner Bros Pictures Animation and Matt Reeves’ 6th and Idaho on a revolutionary new project, you’ll help bring bold creative visions to life through hands-on artistry and performance. This is your chance to be a part of a production that’s equal parts innovative and unforgettable.

Overview

The Production Coordinator plays a vital role in overseeing the administrative and logistical aspects of the Production Department. This position requires strong organizational skills, clear communication, and the ability to manage multiple tasks efficiently to support the fast-paced demands of production. The Production Coordinator will collaborate closely with various teams to ensure that all puppet fabrication and production activities are executed smoothly and meet project timelines.

Key Responsibilities

• Department Coordination: Serve as a primary point of contact between teams, fostering clear communication regarding project needs, timelines, and any issues that arise during production
• Production Support: Collaborate with team members to record, track, and distribute project notes, schedules, ensuring all projects stay on track and deadlines are met
• Database Management: Input and update relevant information in production databases to ensure project details are current and accessible
• Dailies and Reviews Coordination: Organize the creation of dailies playlists and manage the screening room projector/playback system for production reviews as needed
• Meeting Coordination: Organize and facilitate regular team meetings, documenting minutes and action items to ensure accountability and follow-through
• Crew Administration: Maintain accurate crew lists for the Production Department, assist with onboarding processes, and coordinate facilities requests
• Scheduling Management: Oversee department calendars, ensuring that schedules for supervisors and production management are up to date and coordinated
• Timecard Verification: Monitor timecard completion by crew members to ensure timely submission for department head approval, confirming attendance at required meetings and adherence to schedules
• Problem Solving: Identify potential challenges in production workflows and develop effective solutions in collaboration with team leads
• Flexibility: Willingness to work extended hours as needed to meet production demands

Qualifications

• Experience: 3 years of experience in production coordination, project management, or a related field, preferably within the film, television, or theater industries
• Shotgrid experience is preferred.
• Computer Proficiency: Strong skills in Google Workspace and basic familiarity with Photoshop; knowledge of database software is preferred
• Production Software Knowledge: Experience with Autodesk Flow Production Tracking or similar production management software is highly desirable
• Problem-Solving Skills: Ability to troubleshoot and resolve issues efficiently in a dynamic production environment
• Effective Communication: Excellent interpersonal skills, with the ability to communicate and interact effectively with a diverse range of individuals while providing high-quality customer service
• Attention to Detail: A keen eye for detail, combined with a positive attitude and a strong work ethic

At Swaybox Studios, we believe that great storytelling comes from diverse voices, perspectives, and experiences. We are proud to be an Equal Opportunity Employer and are committed to building a team that represents a variety of backgrounds, talents, and identities.

We do not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, genetic information, veteran status, or any other characteristic protected by federal, state, or local law.

Swaybox Studios also complies with applicable Louisiana laws governing non-discrimination in employment. We are dedicated to fostering a creative, inclusive, and respectful environment for all.