Executive Assistant to the CEO

ABOUT SWAGWEAR

SWAGWEAR is a fast-growing, New Jersey-based premium branded merchandise and promotional products company trusted by Fortune 500 companies across finance, technology, healthcare, and hospitality. Our clients include Spotify, Chubb, Shake Shack, MannKind, and WebMD — industry leaders who rely on us to make their brand unforgettable.

With access to over 1 million products from 500 top suppliers and full-service capabilities including kitting, warehousing, fulfillment, and company store management — we are growing fast and looking for an exceptional Executive Assistant to support our CEO.

THE ROLE

As Executive Assistant to the CEO, you will be the strategic right hand of the CEO — managing schedules, communications, client relationships, and day-to-day operations with precision, discretion, and professionalism. This is a high-visibility, high-impact role for a proactive, detail-oriented professional who thrives in a fast-paced, entrepreneurial environment.

You'll work directly with Fortune 500 clients, vendors, and internal teams — serving as the CEO's trusted partner in managing a growing business in the branded merchandise and corporate gifting industry.

WHAT YOU'LL DO

• Manage the CEO's calendar, scheduling, and travel arrangements — ensuring maximum efficiency and zero conflicts

• Serve as the primary point of contact between the CEO and clients, vendors, and internal teams

• Draft, proofread, and manage professional correspondence — emails, proposals, presentations, and reports

• Coordinate and manage client orders, purchase orders, and vendor communications on behalf of the CEO

• Maintain and organize CRM, project management tools (monday.com), and QuickBooks Online records

• Track outstanding invoices, follow up on payments, and liaise with the finance team

• Prepare meeting agendas, take notes, and follow up on action items after every meeting

• Research new vendors, products, and industry trends to support business development initiatives

• Coordinate shipping, fulfillment, and delivery logistics with vendors and carriers

• Support marketing campaigns, social media scheduling, and client outreach initiatives

• Handle confidential information with the utmost discretion and professionalism at all times

• Manage special projects and ad-hoc requests as needed — no task is too big or too small

WHAT WE'RE LOOKING FOR

• 3 years of experience as an Executive Assistant, Personal Assistant, or Administrative Manager supporting C-suite executives

• 2 years of experience in the Promotional Product industry preferred

• Experience with ESP/ASI platforms and Commonsku preferred

• Exceptional organizational skills with the ability to manage multiple priorities simultaneously

• Outstanding written and verbal communication skills — you write clearly, concisely, and professionally

• High proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace

• Experience with project management tools (monday.com, Asana, or similar) and CRM platforms

• Familiarity with QuickBooks Online (QBO) or similar accounting platforms is a strong plus

• Proactive problem-solver who anticipates needs before being asked

• Comfortable working in a fast-paced, entrepreneurial environment where priorities shift quickly

• Discretion and sound judgment when handling confidential business and client information

• Experience in promotional products, branded merchandise, or corporate gifting is a plus

• Bachelor's degree in Business Administration, Communications, or related field preferred

• Tech-savvy and adaptable — comfortable learning new tools and systems quickly

COMPENSATION & BENEFITS

• Competitive Salary

Commensurate with experience. We pay for exceptional talent.

• Commission

Earn unlimited commissions on any new business you bring to SwagWear.

• Health Benefits

Medical, dental, and vision coverage for you and your family.

• Employee Swag Allowance

Annual allowance for premium branded merchandise.

• Growth & Advancement

Fast-growing company with real advancement potential.

• Referral Bonuses

$250 Amazon gift card for each successful referral.

• Professional Development

Access to industry events, training, and resources.

• High-Visibility Role

Work directly with Fortune 500 clients and our CEO daily.

WHY SWAGWEAR

• Work alongside an entrepreneurial CEO who values your input and invests in your success

• High-visibility role with direct exposure to Fortune 500 clients like Chubb, Spotify, and Shake Shack

• Access to 1M premium products — you'll never be bored by what we work on

• Supportive, collaborative culture where your ideas and contributions genuinely matter

• No two days are the same — variety, creativity, and challenge in every single week

• Established brand with loyal, repeat clientele and a strong growth trajectory

SKILLS & KEYWORDS

Executive Assistant · EA to CEO · Personal Assistant · Administrative Manager · C-Suite Support · Calendar Management · Travel Coordination · Project Management · monday.com · QuickBooks Online · Microsoft Outlook · Google Workspace · CRM · Client Relations · Vendor Management · Invoice Tracking · Corporate Communications · Business Development Support · Promotional Products · Branded Merchandise · Corporate Gifting · Events Coordination · Fulfillment & Logistics · Confidentiality · Multi-tasking · Detail Oriented · Remote Work · Hybrid Work · New York NY · Fortune 500 · Fast-Paced Environment · Entrepreneurial

Job Type: Full-time

Pay: $55,000.00 - $85,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off

Application Question(s):

• Do you have experience with any of the following platforms: Quickbooks Online, Commonsku, ASI/ESP product sourcing.

Experience:

• admin: 2 years (Required)
• promotional product: 1 year (Required)

Work Location: In person

Salary : $55,000 - $85,000