Position Summary
WW P Architects Planners Inc. is looking for a motivated, proactive and highly collaborative Operations Assistant to join our team. The Operations Assistant will support the studio and team in a wide range of tasks, including general administration, executive team support, marketing and BD assistance and reception duties.
The ideal candidate will be highly organized, have a high attention to detail and excellent communication skills. This position will be required to be in-office.
Role and Responsibilities
Studio Operations:
• Maintain efficiency within the office by being the point person for all studio-related accounts, such as maintenance, shipping and office supplies.
• Support the day-to-day needs of the physical office (supply ordering, general studio maintenance).
• Monitor and assist with administrative tasks throughout the office, as needed.
• Organize and execute office-wide events and activities.
HR Team:
• Support the Regional HR team in the full recruiting cycle for all BC related hires, including job postings, resume collection, interview coordination, reference checks and employee onboarding.
Executive Team:
• Aid the team in keeping up to date with relevant provincial policies.
• Assist the Executive Operations Manager with Principal support as needed in the Vancouver Studio, including scheduling, travel booking, reservations and expense reports.
• Work with the Executive Operations Manager to maintain seamless communication between the Toronto and Vancouver Studios.
Business Development Team:
• CRM (Customer Relationship Management) data entries/updates where needed (new contacts, project opportunities etc.)
• Graphics support for business development assets where needed.
• Desktop research on specific business development opportunities.
• Event coordination (food and drinks, graphics, invitations etc.) for client events (1-2 per year).
Qualifications and Experience:
• Strong written and verbal communication skills.
• Microsoft Office Suite expert user (Excel and Word required).
• InDesign knowledge is considered an asset.
• Strong attention to detail, organizational, problem solving and time-management skills.
• Background in Customer Service, including hospitality, considered an asset.
• Adaptable, quick learner.
• Excellent listening, interpersonal and communication skills.
• Works well independently and in a team.
• A college diploma or university degree in Human Resources, Business Administration, or equivalent is considered an asset.
• Prior experience working within the design industry considered an asset.
Why Choose WW P?
WW P is a world-leading architecture and planning practice. Founded in 1985, the practice has more than 400 architects, urban designers and planners across 12 studios worldwide. WW P integrates planning, urban design, landscape and architecture to deliver projects that unite visionary regenerative design thinking with technical excellence.
At the heart of our work is a clear and purposeful design approach: we listen first, think sustainably, create a clear vision and deliver a crafted response. Our approach is guided by core values that define who we are and how we work: we are people-focused, placing people at the heart of everything we do; we are inventive, finding elegant, forward-thinking solutions to complex challenges; and we are responsible, designing with care for social and environmental impact.
WW P is part of 10N Collective: a group of urbanism, architecture and related design experts brought together by Egis Group. In 2026 SvN Architects and Planners and WW P merged, creating over 80 years of combined experience in transformative urban design and planning.
We know that it takes great people to make great designs, and they need great working environments to thrive in. As an inclusive and welcoming practice, we are committed to prioritising equality, diversity and inclusion by bringing together global and local expertise through staff who share in our vision and values. We want to create a workforce that reflects the communities we design for, one that is diverse in its experience, backgrounds and viewpoints. Our staff are supported at every stage of their career, encouraging growth and learning. Through mentoring programs, individualized training plans and regular reviews we create the space for our staff to realize their full potential, and become rounded members of WW P.
What we have to offer you
WW P offers a competitive salary and benefits package, including:
• Full Health and Dental benefits, including a $1000 Health and Wellness Spending Account.
• Parental Leave top-up of 75% for 13 weeks*
• A generous Professional Development Allowance of $1500, as well as covering licensing fees.
• A Group Retirement Savings Plan with a matching component.
• A generous amount of vacation, sick and personal time, as well as a studio-wide closure over the holidays in December.
• Flexible work hours; and
• Engaging and fun social events, with opportunities to participate throughout the year including ski days, holiday parties, weekly forums, design work shops and more!
*after 6 months of service
The salary range for this role is $60,000 to $65,000, commensurate based on experience.
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