Real Estate Administrative Coordinator

Benefits:

• Competitive salary
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance
  
  
  

Real Estate Administrative Coordinator

SVN Cornerstone is looking for a driven professional to manage all brokerage contracts, transactions, and listings. They will also be responsible for providing top-level administrative support to the Managing Director. The ideal candidate must be highly organized, a quick learner, and able to adapt and thrive in a fast-paced work environment.

Reports to the Managing Directors

Transaction Management Duties:

• Audit and file all transaction documentation and contracts
• Work extensively in Buildout CRM to manage and track transactions from execution to close
• Create timelines and manage important dates to ensure all deadlines are met and contingencies are released
• Work with the back office to manage broker commissions and pay company royalties
• Manage and maintain Google drive and hard copy files in accordance with Washington Real Estate Law
• Draft commission statements for all closings and verify commissions for transactions prior to closing
  
  
  

Administrative Assistant Duties:

• Manage market research projects: independently gather market information and research comps
• Prepare in-depth financial analysis and valuation of properties using the sales comparison approach and the income approach
• Assist in the preparation of broker opinions of value (BOV)
• Create document drafts: contracts, letters of intent (LOI), lease agreements, proposals, etc.
• Handle incoming and outgoing communications on behalf of the Managing Broker as needed
• Be the first point of contact in the office for clients and inquiries
• Coordinate active calendars; schedule and confirm meetings
• Help maintain the Buildout CRM pipeline, contacts, and properties
• Help with file management and organization via Google Drive
• Assist in opening, closing and maintaining the office
• Other admin and office management duties as assigned
  
  
  

Listing Management Duties:

• Manage and track the syndication of all new property listings
• Assist brokers in the preparation of marketing materials for property listings, including flyers, social media content and more
• Work with brokers and the Marketing Director to prepare marketing materials and market listings
• Maintain all files and listing contracts within brokerage compliance
• Coordinate & track property keys and sign installation
  
  
  

Qualifications:

• Washington and/or Idaho real estate license preferred
• Real estate experience is strongly preferred
• Proficiency with MS Office Suite, Google Workspace and Adobe Acrobat
• Experience working in and managing CRM Databases
• Exceptional organizational skills
• The ability to perform and prioritize multiple tasks with attention to detail
• Experience and enthusiasm about the adoption and implementation of AI tools
• Excellent interpersonal, oral and written communication skills
• Effective time management skills, and a desire for excellence
• Positive and professional attitude with a strong work ethic
  
  
  

Compensation and Benefits:

• Hours: 8-5 Mon-Friday
• Full benefits package: Medical, Dental, and Vision
• Vacation, Sick, and Holiday Pay
• On-site position (no remote)
  
  
  

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