What are the responsibilities and job description for the Executive Assistant position at SUZANNE AND RICHARD PIEPER FAMILY FOUNDATION LTD?
Executive Assistant
Suzanne & Richard Pieper Family Foundation
Milwaukee, WI
About Us:
The vision of the Suzanne and Richard Pieper Family Foundation (SRPFF) is to serve as models of those who embrace the philosophy of treating one’s neighbor as they would like to be treated in all areas of life including business, family, and society. As an organization committed to positive change, we rely on dedicated professionals to support our mission.
Position Overview:
We are seeking a highly organized and efficient Executive Assistant to provide comprehensive administrative support to the founding chairman. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple tasks simultaneously. This role will play a critical part in ensuring the smooth operation of our Foundation.
Responsibilities:
- Manage executive calendars, including scheduling meetings, appointments, and travel arrangements
- Prepare and distribute correspondence, reports, and presentations on behalf of the executive team
- Coordinate logistics for board meetings, committee meetings, community meetings and other key events, including venue booking, agenda preparation, and attendee coordination
- Conduct research and compile information as needed to support executive decision-making and strategic planning
- Maintain accurate records and files, both electronic and physical, ensuring confidentiality and security of sensitive information
- Assist with special projects and initiatives such as Character Education, Servant Leadership, City Wide meetings and SWOT Meetings
- Basic accounting functions such as reconciliations, general ledger entries, payroll and budgets
- Participate in education round tables
Qualifications:
- Bachelor's degree preferred, or equivalent work experience
- Proven experience as an executive assistant or similar role, preferably in a non-profit or foundation environment
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication skills
- Proficiency in Microsoft Office Suite
- Ability to prioritize tasks and meet deadlines in a dynamic environment
- Discretion and professionalism when handling confidential information
- Commitment to the mission and values of the Foundation
Benefits:
- Comprehensive benefits package, including health insurance, dental, vision, life and disability insurance
- Opportunities for professional development