What are the responsibilities and job description for the Executive Assistant – Sutter West Bay Medical Group position at Sutter West Bay Medical Group?
Opportunity Information
Sutter West Bay Medical Group (SWBMG) is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support across multiple leadership functions and strategic committees. This role is essential in ensuring smooth operations, effective communication, and coordination within the group’s leadership and governance structures.
Key Responsibilities
Committee & Program Support
Minimum Qualifications
Sutter West Bay Medical Group (SWBMG) is a premier multi-specialty medical group made up of over 200 physicians practicing in the greater San Francisco service area. SWBMG works in partnership with Sutter Pacific Medical Foundation (SPMF), a non-profit organization providing care through its affiliation with SWBMG. Physicians work as a team to provide patient-focused care that encourages a sense of teamwork. SPMF provides physicians with an administrative infrastructure, allowing physicians to focus on patient care.
Why Join Sutter West Bay Medical Group?
San Francisco is the leading financial and cultural center of Northern California and the San Francisco Bay Area. San Francisco is one of the top tourist destinations in the world and is renowned for its temperate weather, steep rolling hills, unique architecture, arts and culture, and fine dining. The population is very diverse and there is high demand for primary care.
Equal Opportunity Statement
It is the policy of the Sutter West Bay Medical Group (SWBMG) to provide equal employment for all qualified individuals; to prohibit discrimination in employment because of race, color, creed, religion, marital status, sex, sexual orientation, gender identity or expression, ancestry, national origin, age, medical condition, disability or status as a veteran or a disabled veteran. We promote the full realization of equal employment opportunities through a positive continuing program within our service area. Equal employment opportunities apply to every aspect of SWBMG’s employment policies and practices.
Sutter West Bay Medical Group (SWBMG) is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support across multiple leadership functions and strategic committees. This role is essential in ensuring smooth operations, effective communication, and coordination within the group’s leadership and governance structures.
Key Responsibilities
Committee & Program Support
- Provide administrative support for key committees including:
- Professional Affairs Committee
- Benefits Committee
- Culture & Experience Committee
- Coordinate logistics, prepare agendas, take and distribute meeting minutes, and track follow-up actions.
- Support the Mentoring Program by managing communications, scheduling, and documentation.
- Facilitate administrative onboarding and preboarding processes for new hires.
- Coordinate with HR and department leaders to ensure a seamless experience for incoming team members.
- Provide high-level administrative and calendaring support to Medical Group physician and business leaders.
- Manage complex calendars, schedule meetings, and coordinate travel and event logi stics as needed.
- Support additional PLT (Physician Leadership Team) initiatives and projects.
Minimum Qualifications
- Education: Associate’s degree required; bachelor’s degree preferred.
- Experience: Minimum 3 years of administrative or executive support experience, preferably in a healthcare or medical group setting.
- Skills:
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Ability to manage multiple priorities and maintain confidentiality.
- Comfortable working independently and collaboratively in a fast-paced environment
- Preferred Qualifications:
- Experience supporting leadership teams or committees.
- Familiarity with healthcare operations or medical group structures.
- Knowledge of onboarding processes and event coordination.
- Work Environment:
- Hybrid work environment with occasional in-person meetings and events.
- May require occasional travel to various SWBMG locations.
- Generous benefits package.
- Robust retirement plan
- Professional development opportunities in teaching, research, mentorship, leadership, and community service
Sutter West Bay Medical Group (SWBMG) is a premier multi-specialty medical group made up of over 200 physicians practicing in the greater San Francisco service area. SWBMG works in partnership with Sutter Pacific Medical Foundation (SPMF), a non-profit organization providing care through its affiliation with SWBMG. Physicians work as a team to provide patient-focused care that encourages a sense of teamwork. SPMF provides physicians with an administrative infrastructure, allowing physicians to focus on patient care.
Why Join Sutter West Bay Medical Group?
- Growth & Impact: Be part of a rapidly expanding healthcare organization that provides exceptional care to its community and being the best place to work.
- Collaborative Culture: Join a dynamic and passionate team working in a collaborative environment where your contributions matter.
- Comprehensive Benefits: Enjoy competitive compensation and comprehensive benefits, including healthcare, retirement plans, paid time off, and wellness programs.
- Career Development: Sutter West Bay Medical Group is committed to the professional growth of its employees, offering various opportunities for advancement.
- Sutter West Bay Medical Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
San Francisco is the leading financial and cultural center of Northern California and the San Francisco Bay Area. San Francisco is one of the top tourist destinations in the world and is renowned for its temperate weather, steep rolling hills, unique architecture, arts and culture, and fine dining. The population is very diverse and there is high demand for primary care.
Equal Opportunity Statement
It is the policy of the Sutter West Bay Medical Group (SWBMG) to provide equal employment for all qualified individuals; to prohibit discrimination in employment because of race, color, creed, religion, marital status, sex, sexual orientation, gender identity or expression, ancestry, national origin, age, medical condition, disability or status as a veteran or a disabled veteran. We promote the full realization of equal employment opportunities through a positive continuing program within our service area. Equal employment opportunities apply to every aspect of SWBMG’s employment policies and practices.