Accounts Payable Specialist

Job Summary

The Accounts Payable (A/P) Specialist is responsible for managing the full accounts payable cycle, ensuring timely and accurate processing of vendor invoices, and maintaining accurate financial records. This role requires strong attention to detail, a solid understanding of accounting principles, and the ability to communicate effectively with vendors and internal stakeholders.

Key Responsibilities

·        Process, review, and enter vendor invoices accurately and timely

·        Verify invoices for proper approval, coding, and supporting documentation

·        Match invoices to purchase orders and receiving documents

·        Maintain accounts payable records and documentation in accordance with company policy

·        Prepare and post journal entries related to accounts payable transactions

·        Reconcile vendor statements and resolve discrepancies

·        Respond to vendor inquiries regarding payments and invoice status

·        Assist with month-end and year-end close activities related to accounts payable

·        Administer, review and enter Company credit card payments

·        Collaborate with Purchasing and Receiving to resolve invoice and payment issues

·        Support process improvements and maintain internal controls and compliance

·        Processing 1099s and collecting W-9s

Required Qualifications

·        2 years of experience in accounts payable or a related accounting role

·        Working knowledge of accounting principles, including debits and credits

·        Experience with general ledger reconciliation

·        Proficiency with accounting software (QuickBooks or similar systems preferred)

·        Strong attention to detail and accuracy

·        Excellent organizational and time-management skills

·        Ability to work independently and as part of a team

·        Strong written and verbal communication skills

Preferred Qualifications

·        Associate’s or Bachelor’s degree in Accounting, Finance, or related field

·        Prior experience supporting audits or financial close processes

Key Competencies

·        Detail-oriented and process-driven

·        Strong problem-solving skills

·        Professional communication with vendors and internal teams

·        Ability to manage deadlines and multiple priorities