Executive Administrative Assistant

Location: Littleton, CO / Hybrid

Reports To: Chief of Staff / CEO

SurePass is a technology and services company focused on identity verification, official-capacity credentialing, and secure verified visitor management. We work with law enforcement agencies, government entities, arenas, schools, and private-sector organizations to ensure that individuals accessing facilities, events, and systems are properly verified and authorized. At its core, SurePass is addressing a growing trust gap by providing modern tools that enhance public safety, operational efficiency, and accountability.

The administrative Assistant provides high-level administrative, operational, and strategic support to senior leadership. This role requires exceptional discretion, sound judgment, and the ability to manage complex priorities in a fast-paced, mission-driven environment. The Executive Assistant serves as a trusted partner to senior leadership, enabling focus on strategic growth, partnerships, and organizational execution.

Executive Support

• Manage executive calendars, scheduling, and travel arrangements, including complex, multi-stakeholder coordination
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• Prepare briefing materials, agendas, presentations, and correspondence for meetings, board sessions, and external engagements
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• Serve as a primary point of contact between executives and internal and external stakeholders
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• Anticipate executive needs and proactively address issues before they arise

Administrative & Operational Management

• Handle confidential and sensitive information with the highest level of professionalism and discretion
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• Coordinate meetings, including logistics, materials, minutes, and follow-up actions
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• Maintain organized records, documents, and filing systems (digital and physical)
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• Support expense reporting, invoicing, and administrative approvals as needed

Strategic & Project Support

• Assist with special projects, strategic initiatives, and cross-functional coordination
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• Track deadlines, action items, and deliverables to ensure timely execution
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• Support operational workflows and continuous improvement efforts

Communication & Stakeholder Engagement

• Draft, edit, and proofread professional communications on behalf of leadership
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• Interface with board members, partners, government officials, and clients with professionalism and diplomacy
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• Represent the executive office and the SurePass brand with credibility, tact, and sound judgment

Required

• 3 years of experience supporting senior executives or C-suite leadership
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• Demonstrated ability to manage multiple priorities with precision and efficiency
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• Exceptional written and verbal communication skills
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• High level of integrity, discretion, and professionalism
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• Strong organizational and time-management skills

Preferred

• Experience in a high-growth technology, public safety, government, or regulated environment
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• Familiarity with board governance, executive operations, or investor relations
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• Advanced proficiency in Microsoft Office, Google Workspace, and collaboration tools

• Sound judgment and decision-making
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• Proactive problem solving
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• Attention to detail
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• Ability to operate independently and manage ambiguity
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• Strong interpersonal and relationship-management skills

• Fast-paced, mission-critical environment
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• Requires flexibility, responsiveness, and adaptability
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• Occasional after-hours or time-sensitive support may be required

• Competitive salary commensurate with experience
• Comprehensive benefits package
• Opportunity to work closely with executive leadership on meaningful, high-impact initiatives