What are the responsibilities and job description for the Administrative Controller position at Supreme Outdoor?
About Us
We are a design-build contractor specializing in general contracting, carpentry, hardscape, and excavation.
Job Summary
We are seeking an Administrative Controller to support our construction office and project operations. The ideal candidate is highly organized, strong with paperwork and communication, and experienced in administrative support within a construction office or project-driven environment. This role manages client intake, document organization, scheduling assistance, and overall office coordination.
Key Responsibilities
- Answer phones, manage client intake, and pre-qualify construction leads
- Support project managers and field staff with administrative tasks
- Organize and track construction paperwork, receipts, invoices, and job documents
- Maintain spreadsheets for job costs, materials, and project tracking
- Assist with scheduling site visits, inspections, and project timelines
- Cold call and follow up with warm leads, clients, and vendors
- Maintain digital and physical job files, contracts, and project records
- General administrative and office support tasks
Qualifications
- Experience as a Construction Administrator, Administrative Assistant, Construction Office Assistant, or similar role preferred
- Strong phone communication and client service skills
- Highly organized with excellent attention to detail
- Proficient with spreadsheets (Excel / Google Sheets) and office software
- Ability to multitask in a fast-paced construction environment
- Reliable, professional, and able to work independently
Why Work With Us
- Competitive pay
- Part-time or full-time schedule available
- Opportunity for growth within a design-build construction company
- Stable and supportive work environment
How to Apply
Submit your resume and a brief summary of your administrative or construction-related experience.
Job Types: Full-time, Part-time
Pay: From $20.00 per hour
Expected hours: 20 – 40 per week
Benefits:
- 401(k)
- Flexible schedule
Work Location: In person
Salary : $20