What are the responsibilities and job description for the Administrative Assistant II position at Supply Chain?
The HR Admin plays a crucial role in supporting the Human Resources department by ensuring the smooth operation of HR processes and administrative tasks. This position involves managing employee records, and provides support to operations regarding company benefits and policies. The ideal candidate is highly organized, detail-oriented, and able to maintain confidentiality and professionalism in all communications.
Key Responsibilities:
- Maintain and update employee records, ensuring accuracy and confidentiality
- Assist in maintaining compliance with federal, state, and local labor laws and regulations
- Handle HR documentation, including disciplinary actions, and termination paperwork
- Assist with new hire onboarding, including orientation sessions and paperwork completion.
- Act as a point of contact for employee inquiries regarding HR policies, benefits, and procedures
- Support employee engagement initiatives, such as team-building activities and wellness programs
- Handle payroll processing, ensuring accuracy in timekeeping records
- Maintain HR databases and systems, ensuring data integrity
- Generate HR reports and analytics for management review
Qualifications & Skills:
- 1-3 years of experience in HR administration or a related role
- Proficiency in HR software (Oracle/Kronos) and Microsoft Office (Excel, Word, PowerPoint)
- Excellent communication and interpersonal skills
- Ability to handle confidential information with discretion
- Strong organizational skills and attention to detail
- Must be able to sit/stand for extended periods of time
- Must be able to work in a fast paced office environment
Be part of the world’s largest logistics company! DHL Supply Chain has been certified as a Great Place to Work® in the US and Canada!
- Affordable medical, dental, and vision coverage offered on your 30th day
- 401(k) with generous company match
- Tuition reimbursement program
- Excellent training and career advancement opportunities
Grow your skills. Shape your world.
Role Purpose:
Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.
Key Accountabilities:
- Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
- Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
- Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
- Maintain departmental records and prepare reports.
- Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
- Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
- Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
- Maintain administrative filing system including items that are confidential.
- Process weekly payroll records.
- Serve as central communication point for associates.
- Operate office equipment including fax, copier, printer, and binding machines.
- Perform additional duties as assigned.
Required Education and Experience:
- Two years related experience
- High School Diploma or Equivalent, preferred
Our Organization is an equal opportunity employer.
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