Company Secretary

Job Overview
We are seeking a highly organized and detail-oriented Company Secretary to join our team. The ideal candidate will play a vital role in managing administrative functions, ensuring compliance with corporate governance standards, and supporting executive leadership. This position offers an opportunity to work in a dynamic environment where strong organizational and communication skills are essential for success. The Company Secretary will be responsible for maintaining accurate records, coordinating meetings, and facilitating effective communication across departments.

Duties

• Prepare and maintain corporate documentation, including minutes of meetings, resolutions, and statutory registers
• Ensure compliance with legal and regulatory requirements relevant to the company’s operations
• Manage calendar scheduling for board meetings, shareholder meetings, and other corporate events
• Handle correspondence and communication with stakeholders, clients, and regulatory bodies
• Oversee filing of statutory documents with government agencies and maintain organized records
• Assist in drafting reports, presentations, and other business documents using Microsoft Office and Google Workspace tools
• Support office management tasks such as data entry, filing, proofreading, and maintaining office supplies
• Provide excellent customer service at the front desk, including managing multi-line phone systems and greeting visitors
• Support bookkeeping activities using QuickBooks or similar accounting software when necessary
• Coordinate with other administrative staff to ensure smooth office operations

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Strong organizational skills with excellent time management abilities
• Experience with office management and clerical tasks including data entry, filing, and proofreading
• Effective phone etiquette and experience handling multi-line phone systems
• Bilingual abilities are a plus to assist diverse clients and stakeholders
• Prior experience in office administration or as a personal or legal assistant is beneficial
• Excellent written and verbal communication skills with strong customer service orientation
• Ability to manage calendar scheduling efficiently and support document preparation accurately
• Demonstrated ability to work independently with minimal supervision while maintaining attention to detail

This role is ideal for a proactive professional who thrives in an administrative capacity within a corporate environment. The successful candidate will demonstrate exceptional organizational skills, proficiency with office technology, and the ability to handle multiple responsibilities effectively.

Pay: $25.00 - $35.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Work Location: In person

Salary : $25 - $35