Administration Assistant

Administrative SupportServe as the first point of contact for internal and external inquiries (phone, email, in-person).Manage executive and team calendars, schedule meetings, and coordinate travel arrangements.Prepare and edit correspondence, reports, presentations, and other documents.Maintain organized filing systems (digital and physical) and ensure data accuracy across internal databases.Support daily office operations such as ordering supplies, managing mail, and coordinating vendor relationships.Assist with expense reports, invoices, and basic bookkeeping tasks as needed.Onboarding CoordinationCollaborate with HR and hiring managers to prepare for new hires’ arrival.Create and send offer letters, onboarding schedules, and welcome communications.Set up new hire workstations, accounts, and access credentials.Coordinate orientation sessions and ensure all required forms, policies, and trainings are completed.Act as a point of contact for new employees during their first 30–60 days, providing guidance and support.Track onboarding progress and gather feedback to continuously improve the new hire experience.HR & Employee SupportMaintain and update employee records in HR systems.Assist with scheduling interviews and supporting recruitment logistics when needed.Help organize company events, team-building activities, and recognition programs.Support compliance and policy documentation initiatives.General OperationsAssist leadership with special projects, research, and reporting.Identify opportunities to improve processes, efficiency, and communication across teams.Uphold confidentiality and professionalism in all interactions.QualificationsEducation: Associate’s or Bachelor’s degree preferred (or equivalent experience).Experience: 2 years in an administrative, HR, or operations support role. Experience in onboarding or employee coordination a plus.Skills:Strong written and verbal communication.Exceptional organizational skills and attention to detail.Proficient in Microsoft Office Suite and/or Google Workspace.Comfortable with HR software (e.g., BambooHR, Paylocity, ADP) and project management tools.Ability to manage multiple priorities in a fast-paced environment.Positive, approachable, and service-oriented demeanor.Key AttributesReliable, proactive, and resourceful.A natural problem-solver who anticipates needs.Enjoys supporting others and building strong internal relationships.Thrives on structure and organization.Compensation & BenefitsCompetitive salary based on experience.Health, dental, and vision insurance.Paid time off and company holidays.Opportunities for professional growth and development.

Salary : $25 - $30