What are the responsibilities and job description for the Materials & Purchasing Specialist position at Superior Sales & Service?
Position Summary
Superior Sales & Service is seeking a detail-oriented and proactive Materials & Purchasing Specialist to support purchasing operations, inventory accuracy, and product data management within our manufacturing environment.
This position is responsible for purchasing production materials, maintaining accurate Bills of Materials (BOMs), supporting inventory cycle counts, and ensuring purchasing records, ERP data, spreadsheets, and documentation remain accurate and up to date.
Required ERP Experience
Candidates must have hands-on experience using NetSuite or Oracle ERP systems in a purchasing, inventory, materials management, or manufacturing environment. Applicants without NetSuite or Oracle experience will not be considered.
The ideal candidate understands how purchasing activities impact inventory levels, production requirements, and operational efficiency and is comfortable maintaining accurate data within an ERP system.
Essential Duties & Responsibilities
Purchasing & Supplier Coordination
- Create, issue, and manage purchase orders for production materials and operational supplies.
- Monitor open purchase orders and proactively follow up with suppliers to ensure on-time delivery.
- Communicate with vendors regarding pricing, lead times, availability, and order status.
- Develop and maintain positive supplier relationships.
- Coordinate with management to gather pricing, market, and supplier information to support purchasing decisions.
- Assist in resolving purchasing discrepancies, shortages, and delivery issues.
Materials & Inventory Management
- Monitor inventory levels and material availability to support production requirements.
- Participate in inventory cycle counts and inventory accuracy initiatives.
- Investigate inventory discrepancies and assist with corrective actions.
- Identify potential material shortages and communicate concerns proactively.
- Support inventory control processes that improve material accuracy and operational efficiency.
ERP & BOM Administration
- Maintain and update Bills of Materials (BOMs) within the ERP system.
- Create and maintain accurate item master records, vendor information, and purchasing data.
- Ensure ERP data integrity across purchasing, inventory, and production records.
- Assist with process improvements related to ERP usage, reporting, and data management.
Documentation & Reporting
- Maintain purchasing files, reports, spreadsheets, and supporting documentation.
- Ensure records are complete, organized, and audit-ready.
- Generate purchasing, inventory, and material reports as requested.
- Document procedures and process updates to support operational consistency.
Required Qualifications
- Minimum of three (3) years of experience in purchasing, materials management, inventory control, or a related manufacturing support role.
- Hands-on experience with NetSuite or Oracle ERP systems.
- Experience maintaining Bills of Materials (BOMs).
- Proficiency with Microsoft Excel and Microsoft Office applications.
- Strong organizational skills and attention to detail.
- Excellent communication and problem-solving abilities.
- Ability to manage multiple priorities in a fast-paced environment.
Preferred Qualifications
- Manufacturing purchasing experience.
- Inventory cycle count experience.
- Understanding of MRP and material planning concepts.
- Experience working cross-functionally with production, engineering, accounting, and management teams.
- Knowledge of supplier management and procurement best practices.
What We're Looking For
The successful candidate will be:
- Highly organized and detail-oriented
- Comfortable working with ERP systems and data management
- Proactive in identifying and resolving issues
- Skilled at building professional relationships with suppliers and internal teams
- Able to balance purchasing responsibilities with inventory and documentation accuracy
- Committed to continuous improvement and operational excellence
Benefits
Eligible after successful completion of the introductory period:
- Health, dental, and vision insurance
- Company-matched 401(k) retirement plan
- Two (2) weeks of paid time off (PTO), with additional PTO earned based on length of service
- Paid holidays
- Pay: Starting at $50,000 per year, depending on qualifications and experience
Salary : $50,000