What are the responsibilities and job description for the Fleet Admin position at Superior Mobile Health?
The Fleet Admin supports daily fleet operations by serving as the primary point of contact for service-related inquiries, coordinating maintenance activity, and ensuring accurate tracking of vehicle status. This role assists the fleet manager and mechanics with parts procurement, manages incoming requests, and helps maintain smooth workflow across the fleet. The Fleet Admin plays a key role in keeping all units operational, compliant, and ready for service
KEY RESPONSIBILITIES
Minimum One Year Of Administrative Experience Required.
Education
High school diploma or GED required
Competencies
Strong organizational skills and excellent attention to detail.
Effective communication skills, both verbal and written.
Ability to multitask and manage competing priorities.
Comfortable using spreadsheets, digital logs, and basic fleet management software (training provided).
Ability to work collaboratively with mechanics, drivers, and leadership.
PHYSICAL DEMANDS & WORKING CONDITIONS
Ability to move throughout the fleet garage as needed.
Occasional lifting of parts, boxes, or supplies up to 50lbs.
Ability to interact regularly with staff, vendors, and delivery personnel.
KEY RESPONSIBILITIES
- Manage all incoming calls from the fleet phone queue, answering questions, documenting requests, and routing calls appropriately.
- Review current service logs to provide uptodate vehicle status information and assist with basic inquiries.
- Defer complex or technical questions to the mechanic or fleet supervisor when appropriate.
- Order parts and supplies requested by mechanics, ensuring timely delivery and accurate tracking of all orders.
- Track unit allocation for routine service, including scheduling, coordinating movement, and managing service timelines.
- Place units out of service in the system when needed and assist in coordinating their return once maintenance is complete.
- Greet and assist customers, vendors, and delivery drivers to ensure smooth dropoffs, pickups, and communication.
- Maintain logs, spreadsheets, and fleet management systems to ensure accurate documentation of service activity and unit status.
- Support general fleet office operations and maintain an organized work environment.
Minimum One Year Of Administrative Experience Required.
Education
High school diploma or GED required
Competencies
Strong organizational skills and excellent attention to detail.
Effective communication skills, both verbal and written.
Ability to multitask and manage competing priorities.
Comfortable using spreadsheets, digital logs, and basic fleet management software (training provided).
Ability to work collaboratively with mechanics, drivers, and leadership.
PHYSICAL DEMANDS & WORKING CONDITIONS
Ability to move throughout the fleet garage as needed.
Occasional lifting of parts, boxes, or supplies up to 50lbs.
Ability to interact regularly with staff, vendors, and delivery personnel.
Salary : $18 - $21