Payroll Manager--St. Petersburg, FL

Payroll Manager

Location: St. Petersburg, FL (Hybrid)
Reports To: Senior Director, Payroll, HRIS & Benefits
Company: Superior Group of Companies (SGC)

About Superior Group of Companies

Superior Group of Companies® (SGC) designs, manufactures, and markets a wide range of award-winning uniform programs and promotional products, serving customers across healthcare, hospitality, retail, and corporate markets. Headquartered in St. Petersburg, Florida, SGC has been a publicly traded company for nearly 100 years and continues to expand through innovation, service excellence, and strong partnerships.

Position Summary

The Payroll Manager oversees the end-to-end processing of payroll across 12 company codes and 5 federal employer identification numbers (EINs), including U.S. and Canadian entities. This role ensures accurate and compliant payroll operations, manages multi-state tax processes, and partners closely with Accounting, Finance, and HR to deliver timely reporting, reconciliations, and audit readiness.

The ideal candidate is highly analytical, detail-oriented, and experienced with ADP Workforce Now, capable of creating and improving custom reports while ensuring seamless integration with accounting and compliance requirements.

Key Responsibilities

Payroll Operations

• Manage weekly, biweekly, and monthly payrolls for 12 entities and 5 EINs (including Canada).
• Ensure accuracy across all pay groups, deductions, garnishments, and tax jurisdictions.
• Collaborate with the internal Tax Department for new state setup, tax filings, and compliance, while maintaining deep knowledge of payroll tax processes.
• Serve as the escalation point for payroll inquiries and ensure timely resolution in partnership with HR Business Partners.
• Support payroll accounting entries related to stock options, 409A bonuses, dividend payments, and W-2 wage reconciliation.

Reporting & Systems

• Manage and optimize ADP Workforce Now payroll processes and custom reporting.
• Create and maintain advanced reports for Accounting, Finance, and Tax, ensuring accuracy and consistency across all data outputs.
• Improve existing reporting tools and automate standard reports for recurring analysis.
• Maintain organized payroll files and documentation to meet SOX control standards and audit requirements.

Compliance & Year-End

• Ensure compliance with federal, state, and local payroll laws across all entities.
• Audit W-2s and T4s to ensure data integrity and accuracy before year-end distribution.
• Partner with ADP for tax filings, audits, and corrections (e.g., retroactive SSN or wage adjustments).
• Manage year-end reconciliations and documentation for SOX, tax, and audit purposes.
• Ensure payroll documentation and approvals are stored and signed in accordance with internal control procedures.

Accounting Integration & Financial Tie-Outs

• Collaborate with Finance and Accounting on payroll-related journal entries, accruals, and general ledger mapping.
• Assist in monthly reconciliations and ensure proper coding of payroll-related transactions.
• Coordinate with Finance for special calculations related to bonuses, dividends, and stock options.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field required (Accounting strongly preferred).
• 7 years of payroll experience, including multi-entity and multi-state payrolls; experience supporting 750–1,000 employees preferred.
• Strong understanding of payroll tax processes, including multi-state compliance and tax setup.
• Advanced proficiency in ADP Workforce Now, report creation, and data analytics (custom reporting required).
• Solid accounting foundation with experience in reconciliations, GL tie-outs, and payroll journal entries.
• Working knowledge of SOX controls, audit readiness, and documentation best practices.
• Excellent analytical, organizational, and problem-solving skills.
• Certified Payroll Professional (CPP) preferred.

Work Environment

• Hybrid role based in St. Petersburg, FL.
• On-site presence required during onboarding and training (first ~6 months).

Why Join SGC

• Be part of a stable, growing public company with nearly a century of success.
• Collaborate with experienced leaders who value accuracy, innovation, and process improvement.
• Opportunity to shape the payroll function through automation and analytics.
• Competitive compensation, benefits, and hybrid work flexibility.

Benefits Package Includes:
 Medical, dental, vision, 401(k) with company match, life insurance, disability, paid maternity/paternity leave, FSA, and more.

Qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, national origin, age, disability, sexual orientation, veteran status, genetic information, or other status protected by applicable federal, state, or local law.