Human Resources Administrative Assistant

Human Resources Assistant
Pomona, CA (Corporate Office)
Full-Time | Monday–Friday | 7:30 AM–4:30 PM

Position Summary

We are seeking an organized, detail-oriented, and customer-focused Human Resources Assistant to join our Corporate HR team in Pomona, California.

This role serves as a key support position within Human Resources and is often the first point of contact for employee questions, HR requests, and general administrative support. Working closely with the HR Director and HR Generalist, the HR Assistant helps support day-to-day HR operations while contributing to a positive employee experience across the organization.

If you enjoy working with people, staying organized, and supporting a variety of HR functions in a fast-paced environment, we encourage you to apply.

What You’ll Do

HR Administration

• Serve as a resource for employee questions and HR-related support
• Maintain employee records and personnel files with accuracy and confidentiality
• Prepare HR correspondence, forms, reports, and documentation
• Coordinate meetings, interviews, and HR appointments
• Support performance review processes and employee recognition programs
• Maintain HR systems, filing processes, and compliance postings

Recruitment & Onboarding

• Assist with recruiting activities including posting jobs, scheduling interviews, and preparing hiring documentation
• Coordinate onboarding and pre-employment processes
• Facilitate new hire orientation and onboarding paperwork
• Support employee offboarding and separation processes

Benefits & Employee Experience

• Assist with benefits administration and employee communications
• Respond to routine employee benefit questions
• Coordinate employee engagement activities, appreciation events, wellness initiatives, and company programs

Compliance & Reporting

• Support HR reporting, recordkeeping, audits, and compliance initiatives
• Maintain HR logs, spreadsheets, and administrative tracking processes
• Assist with union reporting and related administrative requirements

What We’re Looking For

• High School Diploma or equivalent
• Associate degree in Human Resources, Business Administration, or related field preferred
• 1–3 years of administrative experience, preferably in HR, payroll, or office administration
• Experience with HRIS systems and Microsoft Office preferred
• ADP experience is a plus
• Strong organizational, communication, and customer service skills
• Excellent attention to detail and ability to manage confidential information
• Ability to prioritize multiple responsibilities and work effectively in a fast-paced environment
• Bilingual in English and Spanish preferred

Why Join Us?

You’ll have the opportunity to support employees across the organization, gain broad HR experience, and contribute to a collaborative team environment built on our core values of Safety, Customer Focus, Teamwork, Integrity, and Respect.

Apply today to join our team in Pomona.