What are the responsibilities and job description for the Administrative Assistant II position at Superior Court of Orange County?
ADMINISTRATIVE ASSISTANT II
Deadline to apply is Thursday, April 30, 2026, at 11:59 p.m. PST.
This recruitment is open to external candidates, internal OCSC employees, and internal OCSC promotions. The eligible list established from this recruitment will be used to fill current and future vacancies.
Anticipated Starting Rate: $31.38 - Hourly
BENEFITS HIGHLIGHTS
Defined Benefit Retirement Plan (2.50% at 67 formula)
Choice of five medical plans
Health Reimbursement Arrangement (HRA)
Vacation and sick leave packages
14 paid holidays per year
Educational & professional reimbursement
Optional deferred compensation program (457 plan)
TELEWORK/ON-SITE OPPORTUNITY
The job classification of Administrative Assistant II is eligible for a combination of telework and on-site work assignments. Some assignments may be limited or not available. Telework must be completed from a pre-designated home-based location within the State of California and employees may be required to report on-site to address business needs.
Telework is at the sole discretion of the Court and may be rescinded with 48 hours' notice, based on the needs of the Orange County Superior Court.
ABOUT ORANGE COUNTY SUPERIOR COURT
The Orange County Superior Court is the third-largest court of general jurisdiction in California. We have courthouses throughout the county, including locations in Orange, Westminster, Fullerton, Newport Beach, and Santa Ana. We have a staff of about 1,500 and an operating budget of nearly $280 million. The Court's Judges, Commissioners and employees are recognized for their high standards of achievement, integrity, and diversity. The Court is committed to ensuring equal access to court services and enhancing public confidence in the court system.
To learn more about the Superior Court of California, County of Orange, visit our homepage at www.occourts.org.
ABOUT THE POSITION
The Administrative Assistant II performs a range of work from basic clerical support to complex and highly responsible administrative work, which include secretarial and office service duties for one or more court managers. The incumbent coordinates and manages busy calendars, coordinates meetings, and produces meeting minutes. The incumbent gathers and compiles statistical reports and performs a range of tasks from clerical support to complex and highly responsible administrative work, and performs other work as assigned.
The Administrative Assistant II functions with a high level of integrity, professionalism, and confidentiality in addition to a broad knowledge of court practices and policies. The assigned work requires the use of initiative and judgment in selecting appropriate work methods, understanding, and applying detailed information and procedures requiring a high degree of accuracy and handling routine to non-routine questions, issues, complaints, and problems based on knowledge gained through experience.
The following examples are intended to describe the general nature and level of work performed by personnel assigned to this classification. Any one position in this classification may not perform all the duties listed below, nor are the duties described intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel assigned to that position.
- Performs secretarial and administrative duties, which include maintaining complex calendars, scheduling meetings and conferences, making travel arrangements, etc. for executive and/or court managers.
- Prepares, types, and proofreads a variety of documents (e.g., memorandums, reports, spreadsheets, charts) from instruction, drafts, dictation, or transcripts.
- Performs clerical duties such as assembling reports and documents, and processing mail; reviews mail, prioritizes items, and refers items to appropriate staff or official for appropriate action.
- Proficiently operates a computer and a variety of other office equipment and demonstrates proficiency in using a variety of required software.
- Coordinates, schedules, and attends meetings; prepares meeting agendas; takes and prepares meeting minutes; identifies and follows up on action items from meetings.
- Answers incoming calls, personally assisting callers where possible, directs callers and visitors; takes and delivers messages.
- May be assigned special project responsibility requiring independent judgment, analysis, or organizational awareness.
- Reviews meeting agendas, memos, and correspondence and identifies necessary action items.
- Handles sensitive confidential information appropriately including proxy to e-mail.
ADMINISTRATIVE ASSISTANT II
REQUIRED EDUCATION
High school diploma or GED equivalent.
REQUIRED EXPERIENCE:
Three (3) years of full-time (or equivalent) secretarial experience or four (4) years of full-time (or equivalent) general office experience that demonstrates possession of the knowledge and abilities at the required level of skill and judgment.
EDUCATION SUBSTITUTION:
Twelve (12) units of college-level secretarial or business education may substitute for six (6) months of experience. Twenty-four (24) units of college-level secretarial or business education may substitute for one (1) year of experience. Note: To receive substitution credit, a copy of your official college transcripts must be included with your application.
DESIRABLE QUALIFICATIONS
One (1) or more years of direct secretarial experience supporting executives, managers or directors is highly desirable.
Experience taking official minutes at meetings.
Ability to multitask and perform in a fast-paced environment.
Strong written and oral communication.
Self-starter and results-driven.
Professional demeanor and customer service-focused.
Analytical and problem solver.
APPLICATION PROCESS
All applicants are required to submit a completed online application and supplemental questionnaire. To learn more about how to create an application, click HERE. Résumés will not be accepted in lieu of the required application and supplemental questionnaire. For tips on completing/updating your application, refer to our "Helpful Application Tips" guide by clicking HERE.
SELECTION PROCESS
STEP 1: Applications will be reviewed by Human Resources to identify candidates who meet the minimum qualifications and/or desirables. It is to your benefit to include all current and previous related work experience. When listing Court experience, please include dates and classification of each position held, if more than one. Only those who meet the minimum qualifications and desirables (if applicable) will proceed to the next step in the recruitment process.
STEP 2: Candidates' supplemental question responses may be evaluated and ranked. Depending on the number of applications, additional assessments and/or screening interviews may be conducted.
STEP 3: Those candidates who are successful in the assessment/review may be placed on the eligible list. Placement on the eligible list is not a guarantee of interview or employment.
All candidates will be notified via email of their status at each step of the process. Additional steps in the selection process will include a local background check and a reference check.
BACKGROUND CHECK
A thorough background check will be conducted, including but not limited to work experience, education, certifications, driving record, criminal record, litigation judgment or verdict, and financial/credit information. Fingerprints of candidates are also taken as part of our background check process.
REASONABLE ACCOMMODATIONS
Orange County Superior Court provides reasonable accommodations for applicants with disabilities, upon request. Please contact the Human Resources Department at HRStaffing@occourts.org if you feel that you will need a reasonable accommodation for any aspect of the selection process.
ELIGIBLE LIST
This recruitment will be used to establish an eligible list for current and future vacancies. The eligible list will remain active until the list is exhausted, or a new recruitment opens.
STATUS NOTIFICATIONS
You will be notified by email during the process of this recruitment through GovernmentJobs.com. Please check your email spam/junk folders and accept emails ending with GovernmentJobs.com and occourts.org. If your information changes, please update your profile at http://www.governmentjobs.com/.
E-VERIFY
The Superior Court of California, County of Orange participates in the E-Verify program which confirms employment eligibility of new hires.
QUESTIONS?
For questions regarding this recruitment, please contact Adriana Cortez at acortez@occourts.org. For general employment information, please click HERE.
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