Official Court Reporter

Under direction, prepare and transcribe official verbatim recordings of court proceedings using machine shorthand; and to perform related work as assigned. Certified voice writers are also eligible to apply for the position of Court Reporter. This classification is full-time, represented and non-exempt from the Fair Labor Standards Act.

Essential Functions (Core Competencies):

• Records verbatim testimony and court proceedings using an accepted method of machine shorthand or using voice writing technology.
• Requests clarification of instructions, orders, or other actions to properly note the official record.
• Prepares and reads back all or portions of the official court proceedings upon instruction from the Judicial Officer.
• Reviews and certifies printed transcripts of court proceedings.
• Explains terminology, procedures and regulations related to transcription, billing and collection.
• Obtains supplies and maintenance for own equipment.
• Contacts law enforcement agencies, laboratories and others regarding spelling of names of personnel, slang, testing procedures, curriculum vitae, etc.
• Uses reference materials for accurate spelling of medical, technical and other specialized vocabulary.
• Maintains current knowledge of State regulations related to court reporting.
• Works effectively with a diverse clientele.
• Maintains confidentiality of records.
• Collects statistical information and prepares reports, as necessary.
• Performs other related work as required by business needs.

The ideal job applicant will possess all of the knowledge, skills, and abilities (KSAs) listed below, including other KSAs and meet all minimum requirements. A more detailed list of minimum requirements and KSAs is available upon request in the form of a job specification. Reasonable accommodation requests will be considered during pre-employment testing period and after employment when requested, medically documented, and determined by the court to be appropriate under applicable law.

Required Qualifications:

Knowledge, Skills, and Abilities– The successful applicant will possess the following (KSAs):

• Techniques and procedures for use of machine shorthand equipment, including real-time computer aided approaches and/or voice writing and transcription.
• Knowledge of trial court system and legal terminology.
• Knowledge of courtroom procedures and protocol.
• Knowledge of laws, codes, and regulations related to court reporting services.
• Knowledge of English grammar, spelling, and punctuation.
• Attention to detail.
• Ability to attend to and distinguish multiple voices.
• Modern office equipment, which may include computer, computer programs, fax, copier, etc.
• Understand and follow complex oral and written instructions.
• Communicate with diplomacy and courtesy.
• Establish and maintain effective working relationships.
• Organize and manage multiple priorities.

Educational and Work Experience Requirements

• Must possess and maintain a certificate as a Certified Shorthand Reporter issued by the State of California or evidence of successful testing in accordance with Government Code § 69942 for either shorthand reporting skills or voice writing reporting skills.

Desirable Qualifications

• Five percent (5%) additional pay differential, if deemed real time capable.

OR

• Ten percent (10%) additional pay differential, if real time certified by NCRA.

Supplemental Information:

License Requirement

A valid California driver’s license may be required or the ability to provide alternate transportation if prohibited by a medically documented disability from obtaining a driver’s license.

Physical Requirements and Work Environment 

The duties assigned to this position requires standing, walking, use hands to finger, handle, pinch, pull objects or controls, reach with hands and arms, climb stairs, and balance. Customarily, assigned work includes the need to sit for long periods of time and may include frequent lifting of up to approximately 10 pounds. Occasional lifting of up to 25 pounds may be required. Some bending, stooping, and/or squatting may be necessary. The noise and traffic level in the work environment are similar to a busy business office. Reasonable accommodation requests will be considered during pre-employment testing period and after employment when requested, medically documented, and determined by the court to be appropriate under applicable law.