What are the responsibilities and job description for the Events Specialist position at Superior Court of California County of Los Angeles?
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ABOUT THE POSITION
The Events Specialist plays a key role in planning, coordinating, and executing court-related events by managing contracts, vendors, budgets, and logistical details from start to finish. This position ensures high-quality event experiences through effective communication, cost negotiation, compliance with Judicial Council guidelines, and collaboration with internal departments, external partners, and security teams. The role also supports procurement processes, maintains strong stakeholder relationships, and continuously seeks opportunities to improve event operations and service delivery. This is a great opportunity for a motivated professional who enjoys dynamic work, meaningful collaboration, navigating complex logistical details, and creating exceptional event experiences in a public-service environment.
Key Responsibilities
- Review, negotiate contracts and complete internal court forms.
- Create court wide announcements, PowerPoints, meeting agendas, surveys, flyers, and invitations.
- Provide logistical support to the Presiding Judge’s Office, Senior Executive Team, and court leadership as it pertains to event planning and catering orders.
- Strategize, plan and coordinate meeting details, including event orders, room setup, process audio and video requests, meals, and photography.
- Develop event timelines and workflows, track event outcomes and participation data, and identify opportunities to improve operational efficiency.
- Plan all aspects of security to ensure judicial officers are secured during external conferences and meetings.
- Maintain strong attention to detail and uphold confidentiality in all aspects of event planning and documentation.
- Demonstrate excellent organizational and time-management skills while handling multiple event-related tasks and deadlines.
- Develop, manage, and maintain databases, spreadsheets, and other analytical tools to collect, track, and analyze information.
THIS IS A TELEWORK ELIGIBLE OPPORTUNITY
This position may be eligible for partial telework following an initial training period and contingent upon the needs of the Court.
SELECTION REQUIREMENTS
To qualify, you must meet one of the following options at the final filing date of this bulletin:
OPTION I: Bachelor’s degree from an accredited four-year college or university* with a major in communications, hospitality management, marketing, public administration, public policy, business administration, administration of justice, political science or other closely-related field -AND- one (1) year of recent responsible experience defining, researching, analyzing management problems, and issues, and making recommendations for their solution -AND- two (2) years of responsible experience in full-scale event planning**.
OPTION II: Five (5) years of responsible experience in defining, researching, analyzing management problems, and issues, and making recommendations for their solution -AND- two (2) years of responsible experience in full-scale event planning**.
*To qualify for Options that require educational credentials, you must attach the required documentation to your application. For more information, please visit the Applicant Support page.
**Full-scale event planning is defined as management of events full lifecycle including but not limited to conceptualization, budgeting and financial management, venue logistics, vendor and stakeholder management, guest coordination and on-site execution.
Note: Credit for experience is given based on a 40-hour workweek. Part-time experience is credited on a part-time ratio (e.g., working 20 hours per week for two months equals one month of experience). Overtime does not count toward additional credit.
DESIRABLE QUALIFICATIONS
- Proficiency in Microsoft Suite, Canva, Adobe, or other comparable design software.
- Excellent written and verbal communication skills.
- Demonstrated ability to manage multiple projects, set priorities, and meet deadlines in a fast-paced, collaborative environment.
- Sound judgment and discretion when handling confidential or sensitive information.
- Strong interpersonal skills with the ability to build effective working relationships with judicial officers, Court staff, external stakeholders, and vendors.
APPLICANT SUPPORT & INFORMATION
Applications must be submitted online. Before submitting your application, carefully review ALL the information detailed on our APPLICANT SUPPORT page linked HERE.
Applicants with disabilities who require reasonable accommodation to participate in the recruitment process may submit a request for accommodation to the email provided below. For additional employment information, please click HERE.
WHAT TO EXPECT AFTER APPLYING
This recruitment process will take up to 4-6 weeks to complete. We will notify you of the outcome after each step of the recruitment process, detailed below:
EVALUATION: Qualifying evaluation of education, training and experience based upon submitted application and supplemental questionnaire.
ELIGIBILITY: Applicants who best meet job-related qualifications will be placed on an eligible list which will remain active for approximately six (6) months and may be invited to participate in a selection interview. Other vacancies may be filled using this list.
Questions regarding this posting may be e-mailed to
Nicole Valencia, Staffing Partner or Melissa Robles, Human Resources Manager
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Los Angeles Superior Court is an equal opportunity employer.
Salary : $76,804 - $106,343