What are the responsibilities and job description for the Project Coordinator position at Superior Communication Services?
Project Coordinator
Full Time | On-Site | Framingham, MA
About Superior Communication Services
Superior Communication Services is a full-service technology design and installation company built on craftsmanship and reliability. For years, we've partnered with businesses across the country to design and install the systems that keep their people, property, and operations secure and connected. Our team of designers, engineers, and installation specialists takes pride in getting the details right, the first time. When you join Superior, you're joining a company that backs its people the same way it backs its work: consistently, and without cutting corners.
We're looking for a sharp, organized Project Coordinator to keep our projects on schedule, on budget, and properly documented from kickoff through closeout.
If you like keeping the moving pieces in order and want your work to help projects land right the first time, we want to talk to you.
We hire good people, treat them well, and take pride in the work we deliver. If you're organized, dependable, and ready to grow, this is your next move
Projects You'll Support
This is a cross-divisional role supporting Project Managers, Estimators, and field teams across our Security & Access Control, Low Voltage, and Audio Visual project portfolios (not tied to a single team but woven into all of them).
What You'll Do
- Keep Project Managers and Estimators on track with day-to-day scheduling, correspondence, and file organization
- Prepare, distribute, and track purchase orders, and coordinate material ordering and delivery timing with vendors and the warehouse
- Maintain accurate, up-to-date project documentation — submittals, change orders, RFIs, and as-built records
- Coordinate crew and subcontractor scheduling logistics, including travel and lodging arrangements as needed
- Track project status, budgets, and timelines, and help prepare status reports for internal and client review
- Schedule and help run project meetings, kickoffs, and walkthroughs — agendas, notes, and all
- Compile closeout documentation, including warranties, punch lists, and final project files
- Support invoicing by coordinating with Accounts Payable/Receivable and verifying billing backup documentation
- Serve as a go-to point of contact for routine client and vendor communications, looping in the right Project Manager when needed
- Local travel may be required
What You'll Bring
• High school diploma or equivalent (associate's degree a plus)
• 1–3 years of experience in an administrative, coordination, or customer service role
• Construction, AV, or low-voltage industry experience a plus, but not required
• Strong proficiency with Microsoft Office and Outlook
• Experience with project management or scheduling software (i.e., Procore, Primavera P6, HeavyBid) a plus
• Excellent organizational skills and the ability to juggle multiple projects and deadlines
• Clear, confident written and verbal communication
• Comfort coordinating with vendors, subcontractors, and teams across divisions
- Medical
- Dental
- Vision
- Paid Time Off
- Holidays
- Company Matched 401K
- Company Paid Life Insurance
- Employee Assistance Program (Mental Health Support, Legal Consultations, Childcare & Elder Care Referrals, and more!)
- Fitness & Weight Loss Reimbursement
Beyond the benefits above, what really sets us apart is our people and culture. We were named a Best Place to Work in 2026 and hold a 4.8-star rating on Indeed, and we think that says more than any list of perks could. Read more about us on our careers page - Superior Communication Services - Current Openings