Administrative Support

Position: Administrative Support

Our Purpose: Unleashing the power of thermodynamics to improve our world.

Our Mission: To be leaders and best in the heat transfer industry while caring for our workforce, communities, and environment.

Purpose of Position: We are seeking a highly organized and people-focused Administrative Support professional to help us advance our purpose and mission by ensuring smooth daily operations within our People Operations function. This role is 100% onsite and provides essential administrative, hospitality, and communication support to the Director of People Operations and the broader People Operations team.

The Administrative Support position plays a key role in creating a welcoming, efficient, and service-oriented environment for employees, visitors, and candidates. Ideal candidates will be proactive, detail-oriented, and energized by helping others. This role touches many aspects of the employee experience, from phone coverage and office coordination to celebrations, travel support, and People Operations administrative tasks.

Reporting Structure: This position reports to the Director of People Operations – Chaska, MN Division.

Position Role Type: This role will be 100% Onsite working out of the Chaska, MN office.

Location Address: 104 Peavey Road, Chaska, MN 55318.

Job Responsibilities:

• Administrative & Office Support:
• Provide primary phone coverage from 8:00 a.m. – 4:30 p.m., Monday–Friday.
• Sort and distribute incoming mail; prepare and process outgoing mail and postage.
• Manage production employee uniforms in partnership with Unifirst.
• Perform scanning, filing, and document organization.
• Create PowerPoint presentations and assist with formatting and visual updates.
• Maintain electronic communication boards throughout the facility.
• Post employee “shoutouts” and recognition messages.
• Approve UPS/FedEx Ground invoices.
• Order and maintain office supplies and inventory.
• Coordinate flowers, cards, and acknowledgments (sympathy, get well, celebrations).
• Provide light travel assistance for employees and visitors (hotel arrangements, etc.).
• Support employee anniversaries, including cakes, celebrations, and cards.
• Assist with hospitality needs such as ordering lunch, snacks, and meeting/event support.
• Manage credit card purchase documentation, including receipt organization and coding for accounting.
• Contribute to broader administrative initiatives and special projects as assigned to support overall organizational efficiency.
• People Operations Support:
• Provide administrative support to the People Operations team across all People Operations functions, including recruiting, onboarding, employee engagement, training, and general People Operations.
• Support People Operations Specialists and Learning & Development Program Manager with scheduling, materials preparation, and program coordination.
• Help maintain People Operations documentation, forms, and employee files.
• Provide support for events, training sessions, and employee engagement activities.
• Participate in broader People Operations initiatives and projects as assigned.

Required Qualifications:

• High school diploma required; an associate degree or equivalent combination of education and experience is acceptable.
• 2–5 years of administrative support experience, ideally supporting multiple departments or leaders.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); ability to learn new systems quickly.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills; comfortable interacting with employees, visitors, and leaders at all levels.
• High attention to detail and accuracy, particularly in data entry, documentation, and recordkeeping.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
• Customer-service mindset with a positive, professional, and approachable demeanor.
• Reliable attendance and punctuality, with the ability to work 100% onsite in a fast-paced manufacturing environment.
• Ability to follow instructions carefully, double-check work, and maintain orderly systems for tasks, files, and schedules.
• Ability to work independently while also collaborating effectively with People Operations team members and leadership.

Desired Qualifications:

• Associate degree or coursework in Business Administration, Human Resources, or related field.
• Experience in a manufacturing, operations, or corporate office environment.
• Prior experience supporting People Operations functions such as onboarding coordination, personnel file management, scheduling, or HR data entry.
• Familiarity with HRIS platforms, applicant tracking systems, or document management tools.
• Experience coordinating events, hospitality, or employee engagement activities.
• Strong problem-solving skills and the ability to anticipate needs before they arise.
• Bilingual English/Spanish fluency.
• Demonstrated ability to build positive working relationships and provide high-quality internal customer service.

Company Values:

• Relationships – We C.A.R.E (Connect, Appreciate, Respect, Empathize).
• Teamwork - We do our best work together.
• Integrity - We do what we say we do.
• Problem Solving - We can handle that!
• Excellence – If it has to be perfect, it has to be Super!

About the Company:

At Super Radiator Coils, we’re super passionate about what we do! We like to hire super people! We are a family-owned manufacturer headquartered in Chaska, MN. Our company is a mid-sized organization where hierarchies are limited, gap-filling is routine, and responsibilities come to those who take the initiative. We provide a safe and energetic working environment.

Benefits:

• Culture: Look forward to having fun at work every day! Join a company recently awarded Top Workplace. Enjoy a collaborative and positive culture.
• Sense of Purpose: Contribute to the production of coils and heat exchangers used globally in a variety of applications.
• Tailored Training: Benefit from a training program that is formulated to match your individual learning style and pace.
• Advancement Opportunities
• Perks: We have summer picnics, sports leagues/tournaments, annual holiday parties, and more!

Compensation:

Super Radiator Coils is an equal opportunity employer and maintains plans to recruit, retain, develop, and promote qualified individuals without unlawful consideration of race, gender, color, religion, sexual orientation, gender identity, national origin, age, disability, citizenship status, veteran status, or any other characteristic protected by federal, state, or local law. Super Radiator Coils strives to maintain a work environment free from unlawful discrimination and harassment, where associates are treated with respect and dignity.