What are the responsibilities and job description for the Administrative Specialist - Scheduling Coordinator position at SUNY Upstate Medical University?
- Syracuse
- Administrative, Secretarial & Clerical
- Full-time
- Opening on: Mar 20 2026
- Anesthesiology
- MedBest
- Administrative Specialist, G4
- 87716
- N/A
This position will directly be responsible for coordinating and managing the daily and long-term schedule for the Department of Anesthesia. This role ensures optimal staffing coverage across all anesthetizing locations by aligning provider availability, case volume, and institutional needs.
The scheduler oversees the master schedule for a large team of anesthesiologists and CRNAs, including assigning shifts, managing time-off requests, and administering scheduling systems such as vacation lotteries and call rotations. This position works closely with the Chief OOD and Sr Administrative Assistant to proactively address staffing gaps, adjust schedules in real time, and maintain operational efficiency.
In addition, the Anesthesia OR Scheduler monitors provider timekeeping, reviews and approves timecards, and maintains accurate records related to staffing, productivity, and incentive compensation. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced clinical environment. Knowledge and experience with MS Office, Excel and Outlook is necessary for this position.
Success in this role depends on effective communication, problem-solving, and the ability to balance provider satisfaction with patient care demands.
Minimum Qualifications:Associates Degree or pertinent college level courses and three years of administrative/office management experience. Will consider equivalent combination of education and experience.
Preferred Qualifications:Proficient in Microsoft Office and Outlook. Must be able to work independently and handle multiple priorities. Highly motivated candidate with friendly outgoing personality.
Work Days:Monday - Friday 8:00 am - 4:30 pm
Message to Applicants:Job summary revision: 3/20/26
Our benefits package includes health, dental and vision insurance, eligibility for employer 401k funding after 1 year (3% quarterly/5% annual on vesting schedule), tuition reimbursement, generous paid time off, including vacation and personal time, paid sick leave, holidays and floating holidays.
G4: $21.25 - $30.77
Please note the salary information shown is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as internal equity, market and business considerations.
Recruitment Office: MedBest Medical ManagementWe are an Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or disability or other protected classes under State and Federal law.
Salary : $21 - $31