Assistant Athletic Director for Athletic Operations & Business SUNY Maritime College

SUNY Maritime College

Location: Bronx, NY Category: Athletics Job Type: Full-time Posted On: Fri Sep 25 2026 Job Description:The Assistant Athletic Director for Athletic Operations & Business oversees budget, accounting, student payroll, and purchasing functions of the athletic department; produces bi-monthly budget reports; and ensures compliance with all university rules and regulations related to financial affairs. Assist the Director of Athletics with duties involved in maintaining numerous departmental accounts, focusing on daily purchasing, accounting, and other financial transactions using institutional automated computer systems.

• Manage and track binding contracts for varsity athletic programs
• Assist with all special events, camps and clinics in collaboration with Conference Services and coaching staff
• Supervise and determine work priorities/schedules of work-study students, student assistants and game day workers
• Prepare and monitor department supplies and inventory
• Administer/compile end of season surveys
• Update handbooks and policy manuals annually
• Manage payments of all officials
• Maintain a working copy calendar of department events and schedule game day coverage
• Coordinate all transportation needs for varsity and club teams with the appropriate coach and/or administrator
• Serve as Game Day Administrator for the athletic department
• Serve as Club Sports Coordinator
• Assist with fundraising efforts and coordination with the Institutional Advancement team
• Assist in organizing and running Student-Athlete Advisory Committee meetings and initiatives.
• Prepare bi-monthly budget reports for coaches and the Athletic Director
• Oversee the reconciliation of all athletic accounts on a monthly or bi-monthly basis
• Set up departmental ledgers for all accounts; record revenues, expenditures, and transfers
• Manage budgets for the purpose of identifying possible problem areas to avoid overdrafts, counseling budget holders on their responsibilities as necessary; consult with the Athletic Director on these matters.
• Prepare the proposed budget to be submitted to Athletic Director and for approval from College Administration
• Track and execute all check request forms, cash receipt deposit forms and donation deposit forms
• Manage Athletic Department Club Sports and Foundation Accounts revenue and expenditures
• Complete preparation of all travel vouchers, petty cash vouchers, and purchase requisitions/orders
• Complete all cash advance requests and handle all reimbursement requests
• Oversee the hourly allocations of the sports medicine staff as outlined in the budget
• Manage and oversee the athletics department and coaches procurement card process.
• Manage student appointments and facilitate bi-weekly approval of student payroll to ensure timely processing of hours worked
• Prepare and process all department purchase orders and bids according to university regulations, review bids and recommend awards in conjunction with the College Business Office and work directly with vendors on specifications and delivery arrangements
• Approve all invoices for payment
• Authorize and supervise all university deposits, assigning revenue codes for entry fees, ticket sales, advertising income, program sales, and other financial transactions as required
• Conform to the highest standards of professional conduct regarding compliance with department and institutional policies and procedures and adherence to the rules and regulations of athletic governance organizations of which the institution is a member
• Contribute to the maintenance of good working relationships with all staff, student-athletes, and external constituents through (a) a positive and constructive approach to all tasks, (b) respect for the competencies of others, and (c) appropriate conflict resolution behaviorDirectly supervises: Student employees and game day staffSpecific Duti