Principal Account Clerk

Broad Function

An employee in this position is responsible for independently performing difficult and complex account-keeping functions and/or planning, assigning and supervising major account-keeping activities for a municipal office. The work is performed under general supervision in accordance with outlined policies or procedures allowing for independent judgment in planning and carrying out the details of the work. Difficult technical or policy problems are referred to a supervisor for decision making or review of recommendations. Supervision may be exercised over the work of clerical staff. Does related work as required.

Major Responsibilities

• Plans, assigns, reviews and/or performs the processes relating to maintaining and checking a wide variety of financial records and reports;
• Oversees and assists in the classification of a complex variety of receipts and expenditures and the distribution of costs according to prescribed processes and codes;
• Directs and/or performs the audit of varied accounts, claims and records and the preparation of reports thereon;
• Directs and/or performs the compilation, preparation and analysis of a variety of complex financial and statistical records and reports;
• Assists in the preparation of annual operating budgets and ensures the maintenance of necessary financial controls;
• Oversees and/or performs the processes related to receiving and accounting for large amounts of money in
  payment for a variety of bills, taxes and related obligations;
• Revises, systematizes and installs account-keeping methods and procedures;
• Reconciles ledgers of revenue received with bank statements;
• May oversee or participate in the preparation of payroll data for compilation and processing;
• May oversee or participate in the preparation of purchase orders and vendor bid processes;
• May supervise clerical staff and/or instruct employees in the specialized details of the work;
• Conducts correspondence in connection with financial matters;
• Uses computer applications or other automated systems such as spreadsheets, word processing, calendar, e-mail and database software in performing work assignments;
• Performs related work as assigned.

Required Skills

Thorough knowledge of current methods used in keeping and checking financial records and reports; Thorough knowledge of office terminology, procedures and equipment; Thorough knowledge of business English; Good knowledge of current general and government accounting; Proficiency in the use of computer applications such as spreadsheets, word processing, calendar, e-mail and computer applications used for accounting and financial management; Ability to plan, assign and supervise the work of account-keeping and clerical assistants; Ability to understand and carry out complex oral and written directions; Ability to make arithmetic computations rapidly and accurately; Ability to prepare correspondence and reports; Ability to secure the cooperation of others; Ability to deal effectively with the public; Ability to readily acquire familiarity with departmental organization, functions, laws, policies and regulations; Sound judgment in solving complex account-keeping problems; A high degree of accuracy, initiative and resourcefulness; Initiative, tact; courtesy; integrity.

Educational Requirements

A) Bachelor’s degree or higher in accounting, finance, business administration or related field; or
B) Associate’s degree in accounting, finance, business administration or related field and two (2) years of progressively responsible experience in maintaining financial accounts and records; or
C) Graduation from high school or possession of a high school equivalency diploma and four (4) years of progressively responsible experience in maintaining financial accounts and records.

NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the Internet athttp://www.cs.ny.gov/jobseeker/degrees.cfm. You must pay the required evaluation fee.

Salary
$27.23 per hour

Employment Type
Full Time, 12 Month; 37.5-hour work week (Monday-Friday, 8am to 4pm)
Full consideration will be given if application is received by July 13, 2026.

**This position is a Competitive Class position subject to all regulations of the Warren County Department of Civil Service. **

SUNY Adirondack values diversity and is an Affirmative Action/Equal Opportunity Employer.