Recruitment Coordinator

Position Summary

Suntec Concrete is seeking an organized, professional, and service-minded Recruiting Coordinator to cover front-desk reception duties (lunches/when receptionist is on vacation) and provide administrative support to our HR function, particularly throughout the hiring and onboarding process. This role is a key point of contact for visitors, employees, and job candidates and helps ensure the office runs smoothly day-to-day.

Key Responsibilities

Reception & Office Coordination

• Greet visitors, vendors, applicants, and clients in a friendly and professional manner
• Answer and direct incoming calls; take accurate messages and route inquiries appropriately
• Monitor and respond to general email inboxes and incoming correspondence
• Maintain a clean, organized reception area and shared office spaces
• Manage incoming/outgoing mail, deliveries, and courier services
• Order and maintain office supplies; coordinate with vendors as needed
• Assist with basic office administration including filing, scanning, document prep, and data entry

HR & Hiring Support

• Assist HR with job postings (online boards, company site, local outreach, etc.)
• Track incoming applications and maintain candidate records (spreadsheets or HRIS/ATS if applicable)
• Schedule phone screens, interviews, site visits, and follow-up meetings
• Communicate professionally with candidates regarding next steps, scheduling, and document requests
• Prepare interview packets, candidate sign-in sheets, and onboarding materials
• Help coordinate pre-employment steps such as background checks, reference checks, and drug screens (as required)
• Support new hire onboarding tasks such as paperwork collection, orientation scheduling, badge/PPE coordination, and file setup
• Maintain confidentiality of employee and candidate information at all times

General Administrative Support

• Assist leadership and office staff with administrative tasks and special projects
• Help maintain accurate electronic and physical filing systems
• Support compliance documentation and recordkeeping as assigned
• Perform other duties as needed to support Suntec Concrete’s operations

Qualifications & Skills

• High school diploma or GED required; additional coursework or an associate degree is a plus
• 1–3 years of experience in an administrative, office coordination, reception, or HR support role preferred
• Strong communication skills—both written and verbal
• Professional phone etiquette and customer service mindset
• Strong organizational skills with attention to detail and follow-through
• Ability to manage multiple priorities in a fast-paced environment
• Proficient in Microsoft Office (Outlook, Word, Excel) and comfortable learning new systems
• Ability to handle confidential information with discretion and integrity
• Reliable attendance and punctuality

Preferred Experience (Nice to Have)

• Experience supporting hiring/interview scheduling or onboarding
• Familiarity with HR systems (ATS/HRIS), background check vendors, or job boards
• Experience in construction, concrete, trades, or field-based industries

Work Environment & Physical Requirements

• Primarily office-based, seated/standing throughout the day
• Frequent phone and computer use
• Occasional lifting of office supplies up to 25 lbs
• Regular interaction with employees, applicants, customers, and vendors