AP Technician

SUMMARY

Under the direction of the Accounts Payable Supervisor the Accounts Payable Technician is responsible for maintaining the Accounts Payable system by performing clerical tasks, analyzing the accuracy of vendor invoices, vendor data and data entry. The Accounts Payable Technician is also responsible for ensuring all vendor invoices represent correct payable amounts before processing. To ensure the most favorable payment arrangements, the Accounts Payable Technician must monitor vendor terms and discounts.

ESSENTIAL DUTIES AND RESPONSABILITIES
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other related duties may be required and assigned.

1. Accurately enter invoices into the SAP system.
2. Strives to process all invoices within 24 hours of receipt.
3. Process invoices according to established priority.
4. Review invoices for coding or data entry errors.
5. Achieves a complete working knowledge of each vendor's terms.
6. Matches invoices with line items on system purchase orders.
7. Check extensions on invoices for accuracy.
8. Check documents for correct approval signatures on non purchase order related invoices.
9. Processes stop payment requests for checks not received by vendors.
10. Assist Accounts Payable Supervisor in processing fruit invoices and maintaining a list of fruit vendors.
11. Ensure all drafts and wires are in the SAP system by the end of the month.
12. Work with vendors to resolve invoice discrepancies and reconcile monthly vendor statements.
13. Contacts Receiving department to resolve receiving discrepancies.
14. Contacts Purchasing department to resolve purchase order discrepancies.
15. Answers questions from vendors regarding unpaid invoices or deductions.
16. Instructs vendors to use the vendor portal web site for status of invoices and payments.
17. Resolves all issues in a timely manner.
18. Distributes checks from the weekly check run.
19. Opens and distributes daily mail. 
20. Checks the Accounts Payable e-mail box daily, prints out invoices and distributes to appropriate personnel.
21. Scans invoices for coding and approval signatures.
22. Requests W-9's, W8-BEN's and seller's permits for vendors, as needed.
23. Processes and submits monthly EDD report to the State of California.
24. Maintains all filing systems on-site and off-site.
25. Maintains file confidentiality by assisting others with invoice requests.
26. Participates in special projects.
27. Assists in other departmental activities, as needed.
28. Participates in IT systems training.
29. Demonstrates commitment to continued personal and professional growth and development.
30. Exercises tact and discretion in interpersonal contacts.
31. Respects confidentiality of privileged information.
32. Performs other duties as needed or requested.

MINIMUM QUALIFICATIONS

Knowledge/Skills:
• Basic accounting skills must be accurate and detail oriented, SAP knowledge desired.
• Understanding of data-entry platforms
• Problem solving skills to resolve all issues within an effective timeframe

Education and Experience:
• High School Diploma or GED. Accounting course work desirable.
• Additional schooling may be required.

Physical/Safety Requirements:
Tolerate extended periods of sitting at desk.
Ambient noise is louder than a traditional office setting.

Salary : $17 - $25