Administrative Support

Administrative Specialist

Position Summary: Our client is currently seeking an Administrative Specialist to join a wonderful team! This position is focused around keep office minutes, creating documents for meetings, and data entry. There is a portion of the position that will be traveling between offices.

• Excel, Microsoft Word, PowerPoint, Pro Adobe Acrobat, SharePoint, Maximo, Outlook, Power BI (would be helpful but not necessary), and Xerox Machine.
  
• 4-7 years of providing administrative support in a related environment or an equivalent combination of education beyond high school and experience.
  
• A High school Diploma or General Equivalency Diploma (G.E.D.) and one year of training in Business, Office Administration or a closely related field
  

Responsibilities:

• Travel, Personnel (interviews, personnel provisioning, Office/Warehouse supply orders, Calendaring/scheduling in Outlook for GM, Meeting Minutes, Cases for facilities/technology support/Human Resources, P-Card purchases and reconciliation
  
• Managing SharePoint site. Promptness is a necessity. Not remote position. The person will have to report to the office in Inclement weather
  
• Coordinates production of newsletters, publications, and presentations and maintains electronic postings for websites.
  
• Supports handling of confidential personnel issues. Processes personnel documents and performs any associated compliance administration as applied or assigned.
  
• Create and maintains records management solutions for information, often high in volume and/or detailed, complex or sensitive in nature making it challenging to manage.
  
• Advises others on administrative procedures and/or provides training and instruction.
  
• Reviews, processes, prioritizes, and/or routes incoming mail, publications, directives, and regulations.
  
• Tracks and supports contract processes, acts as a liaison with outside vendors
  
• Assists the public with an explanation of organization policies, rules, and procedures, responds to inquiries and complaints regarding CSU services, researches and directs to appropriate personnel
  
• Tracks the collection and/or receipt of documents and verifies completion
  
• Sends retrieves and prepares documents, and materials (i.e., e-mail, fax, mail, ship, courier, etc.)
  
• Prepares and proofreads letters, memos, reports, and other correspondence
  
• Generates reports, spreadsheets, requests for proposals, publications, presentations, and other materials considered detailed and/or complex in nature
  
• May arrange for supplies or materials for meetings or events
  
• May give presentations
  
• May perform administrative process design and maintenance in an area of specialization or for administrative projects of moderate complexity
  
• It is the responsibility of all employees to comply with the safety and health program in support of an incident and injury-free workplace