What are the responsibilities and job description for the Administrative Assistant position at Sunset Transportation?
Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring smooth office management and exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your skills in office administration, customer service, and multitasking within a fast-paced setting. If you thrive on organization, enjoy assisting others, and possess a proactive attitude, we want to hear from you!
Responsibilities
- Serve as the first point of contact for the CEO
- Conduct calls with excellent phone etiquette, directing inquiries or taking messages accurately
- Manage calendar scheduling, appointments, and meetings using tools like Google Workspace and Microsoft Office
- Perform daily tasks with precision using computer literacy skills, maintaining accurate records and files
- Support bookkeeping activities, invoicing, billing, and expense tracking
- Assist with office management duties such as filing, proofreading documents, organizing supplies, and maintaining a tidy workspace
- Provide exceptional customer service by responding promptly to inquiries via phone or email and supporting CEO needs
- Coordinate administrative tasks related to appointment scheduling, office supply ordering, memo/agenda prep, and social media management
- Support personal assistant responsibilities such as travel arrangements or special project coordination when required
- Maintain confidentiality of sensitive information while ensuring all administrative processes run efficiently
Requirements
- Proven experience in office administration or clerical roles with strong organizational skills
- Excellent computer skills including proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar, Docs, Sheets), and data entry platforms
- Exceptional phone etiquette with experience managing multi-line phone systems in a professional setting
- Strong typing skills along with attention to detail for proofreading documents and data accuracy
- Previous experience in customer service or support roles demonstrating excellent interpersonal skills
- Ability to manage time efficiently, prioritize tasks effectively, and adapt to changing priorities in a fast-paced environment
- Personal assistant experience or office management background will be considered a plus
Join us to be part of an energetic team dedicated to creating a positive impact through organized support and exceptional service. We value proactive individuals who are eager to grow their administrative expertise while contributing to our vibrant workplace!
Pay: $35,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Paid time off
Experience:
- Office management: 1 year (Required)
Work Location: In person
Salary : $35,000 - $55,000