What are the responsibilities and job description for the Pub Administrative Assistant position at Sunriver Brewing Company?
Pub Administrative Assistant – Team Services
Company Overview:
Sunriver Brewing Company is a family-owned business founded in Central Oregon in 2012. Almost 300 team members represent three pubs and a brewery located in Central Oregon with an additional pub in Eugene. We are dedicated to awesome craft beer, delicious food, and engaging service. We're looking for an Administrative Assistant to join our team and operations in Sunriver.
Administrative Assistant - Position Summary:
This is an exciting opportunity for you to grow with a team dedicated to our great staff. We're looking for someone with a stable work history in the administrative field, preferably skilled in basic labor laws.
The ideal candidate will have work experience in human resources, benefits, onboarding, training & development, as well as an understanding of accounting practices. This position calls for a great communicator who has a passion for coaching staff in both a professional and respectful manner.
We are a company that always puts our people’s needs first. Candidate must be able to show that he/she understands the importance of problem solving, developing, and maintaining tools and systems, confidentiality and enhancing culture.
Administrative Assistant – Major Areas of Responsibility:
Accounting- all functions and reports are timely, accurate and well managed
- Daily Sales and Cash management are organized, accurate and secure
- Discrepancies under/over $10 are researched to balance the banks
- Reporting current bank amount to Team Services Accounting weekly, to assist in tracking
- Banks and deposits are accurately reconciled, bank reimbursement checks recorded in Back Office
- Change orders are accurately managed
- Kitchen tip organization (bills organized) for weekly disbursement by Kitchen Manager
- Accounts Payable
- Brings AP for coding from the Pub to the Production Facility
- Reviews all manual checks are properly recorded in a timely manner (Monday morning)
- Reports missing checks to Pub management and/or TS Accounting
- A/P over 60 days recycled – Cash Receipts for 6mos brought to production facility for storage
Staffing
- New Hire On-Boarding
- Ensure new hire packets at pubs to meet their pars when requested
- Complete and accurate new hire documents, including creating SER, employee folder and filing at brewery
- Reviews new hire packets done by pub staff to ensure complete and accurate new hire documents, including creating folder and filing at brewery
- File I9, W-4 Documents and Food Handlers/OLCC
- Quarterly I9 auditing
- Ensure employee entered in Toast and Back Office accurately
- Bring employee documentation to brewery for reconciliation and filing.
Other Pub Administration
- Sets up and maintains an organized system for the office.
- Responsible for retail ordering, pars, set-up and inventory count.
- Learns repolling for any issues with Daily Sales
- Flexibility with other duties as assigned
Administrative Assistant – Job Requirements & Skills:
- Proven organizational skills and the ability to maintain precise records
- Current familiarity with common database and spreadsheet tools, such as Google docs and Excel
- Knowledge of productivity tools, including Microsoft Office Suite
- Ability to work collaboratively in a team setting
- Can work independently and without supervision when required
- Ability to multi-task with an understanding of prioritization
- Excellent problem-solving skills
- Able to develop and maintain tools and systems
- Exhibits polite and professional communication via phone, e-mail, and mail.
- Contributes to team effort by accomplishing related results as needed.
Benefits
- Daily shift beer
- Packaged Beer Discounts
- Monthly Company Gift Card
- Food Discounts at all Sunriver Brewing Company Pubs
- Medical and Dental Insurance
- Retail Discounts
- OR Sick Leave
- Weekly Pay Days
Salary : $20 - $25