Contract Administrator

Job Title: Procurement and Contract Support Specialist

Location: Newark, NJ 07102

Duration: 12 months (with possible extension or conversion)

Position Type: Hourly contract Position (W2 only)

Note:

• SCHEDULE/ REMOTE FLEXIBILITY: Hybrid, three days at New Jersey office (Tues-Thurs)
• WORK HOURS: 9am-5pm EST
• HOURS PER WEEK: 40
• CONVERSION SALARY: $60,000
• EDUCATION AND EXPERIENCE REQUIREMENT: College degree or equivalent work experience preferred. Minimum 4 years of relevant Administrative Mgt / Support preferred
• INTERVIEW PROCESS: Round 1: Phone screening. Round 2: In person or video interview.
• TEAM SIZE: 1
• PURPOSE/ MISSION OF TEAM: Create center of excellence for tactical procurement processes and contract support

Key Accountabilities:

• 60% - Contract Signature and Workflow Oversight: Manage end-to-end signature processes for contracts, effective stakeholder engagement, and adherence to established workflows. Monitor approval chains, work with stakeholders, and maintain accurate documentation of all signatory actions. Ensure compliance with organizational policies and legal standards while maintaining accurate records of all authorizations.
• 35% - Manage supplier onboarding process: Manage the end-to-end supplier onboarding process. Act as the primary point of contact for internal stakeholders and vendors throughout the supplier onboarding process, including submitting onboarding requests in Zycus, working with suppliers to ensure they submit their application in a timely manner, and troubleshooting any issues that arise. Duties include working with internal customers, keeping them up to date, gathering any missing information, liaising with vendors and working with Corporate Accounts Payable and PEXNA procurement as needed to get the supplier through the process.
• 5% - Support Departmental Needs: Provide administrative and operational support for related activities as required.

Basic Function:

• Establish and promote excellent internal customer and vendor relationships by managing the supplier onboarding process in an efficient, focused and flexible manner. Act as a single point of contact for internal customers and vendors for the supplier onboarding process. Provide contract signature and workflow oversight. Oversee document drafting, negotiation, Legal contract reviews, compliance, and governance.

Basic Qualifications:

• Please cover the following areas: Scope: Budget, employees direct and indirect and other resources managed. Attach organization chart both current and proposed if applicable.

Education & Experience:

• College degree or equivalent work experience preferred
• Minimum 4 years of relevant Administrative Mgt / Support preferred
• Advanced knowledge of Ariba procure-to-pay
• Strong PC skills (Word, Outlook, PowerPoint)
• Advance knowledge of Excel

Competencies:

• Strong ability to work collaboratively between multiple departments and vendors
• Ability to identify and expedite critical issues
• Precision in project execution
• Effective stakeholder coordination
• Ability to follow-up and ensure tasks are completed to the satisfaction of the business
• Mindset dedicated to delivering an ever-increasing level of support throughout the organization
• Detailed, analytical skills
• Ability to keep detailed records and generate reports, when needed
• Rapid adaptability with minimal training required
• Business focus and investment.

Communications:

• Excellent communication and customer service skills
• Clear and concise communication
• Good writing / documentation

Skills

• Timely responsiveness

Other Requirements:

• Based at the Newark, NJ headquarters office

Compensation:

The hourly rate for this position is between $22.00-$26.00 per hour.

Factors which may affect starting pay within this range may include [geography/market, skills, education, experience and other qualifications of the successful candidate].