Aquatics Coordinator

***ONLY INTERNAL CANDIDATES MAY APPLY***

CLASS DEFINITION:

Assists with the planning, implementation, coordination and supervision of a variety of District recreation programs and services such as: aquatics, adult sports, senior activities, youth sports, daycare programs, special interest classes, and special events; assists with recruitment, selection, and training of seasonal staff and volunteers and prepares performance evaluations for part-time staff; administers contracts and payroll for contract instructors and reviews and evaluates course content to ensure compliance with contract requirements; conducts research and prepares reports, schedules, spreadsheets and other administrative materials; maintains a variety of administrative records and files; collects and accounts for program and event registration fees and uses the District’s registration software to register participants; develops and distributes press releases, public service announcements and other marketing materials to promote assigned programs; responds to requests for information pertinent to District recreation programs and services and related policies, procedures, schedules and fees and independently resolves customer issues and complaints or refers for resolution to appropriate District staff; if assigned to Aquatics, may provide specialized skills training; performs special projects as assigned and related work as required.

DISTINGUISHING CHARACTERISTICS:

Incumbents in the Recreation Coordinator – Aquatics/Events classification are temporary employees and may not advance to permanent status in any District job classification. Hours of work vary based on programmatic workload. Incumbents perform a variety of administrative and staff support functions that require strong organization, effective communication and problem-solving skills and the ability to work with minimal guidance and supervision.

SUPERVISION RECEIVED/EXERCISED:

The Recreation Coordinator classification receives minimal guidance and supervision from a Recreation Services Manager and/or Senior Recreation Coordinator within a framework of standard policies and general objectives. Incumbents serve as a lead worker for part-time Recreation Staff and provide oversight to programmatic operations and functional training to

program staff and volunteers.

EMPLOYMENT STANDARDS:

Education and Experience Guidelines:

Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical path to obtain the required knowledge and abilities would be:

• Equivalent to the completion of the twelfth (12th) grade and two (2) years of responsible experience performing program coordination and/or staff support to public recreation services and programs. Some advanced educational training in physical education, public recreation planning and administration or a closely related field is highly

Knowledge of:

• principles, practices and procedures of planning and supervision of recreation and/or aquatics programs and services
• effective and appropriate public contact and telephone techniques
• District policies, procedures, operations and programs
• laws, rules and regulations relative to recreation programs and services
• personal computer operation and standard office software applications
• filing methods and recordkeeping systems to effectively maintain a variety of administrative records

Ability to:

• assist with the planning and implementation of assigned recreation programs, services and events to meet the needs of the community
• coordinate and lead the staff, operations and activities of assigned recreation programs
• assist with the recruitment, selection, training, leading and evaluation of staff
• analyze problems, identify alternative solutions and potential consequences and take appropriate corrective action
• interpret and explain District and program policies, rules and procedures
• effectively communicate, both orally and in writing
• research and develop effective marketing materials and a variety of program schedules and administrative materials
• establish and maintain a variety of administrative records, files and reports
• effectively operate a personal computer and other standard office equipment
• establish and maintain effective working relationships with those contacted during the performance of work duties and responsibilities
• perform essential duties of job without causing harm to self or others

Licenses/Certification Required:

• A valid class C California Driver’s license and a satisfactory driving record
• Current American Red Cross CPR & First Aid certificates, or ability to obtain certificate within the first three months of employment

This assignment to the Aquatics program requires possession of:

• A current American Red Cross Water Safety Instructor (WSI) certificate is desirable
• A current American Red Cross Lifeguard Training (LGT) certificate
• A current American Red Cross CPR for the Professional Rescuer with AED, Oxygen and First Aid for Public Safety Personnel (Title 22) certificate
• A current American Red Cross Lifeguard Instructor (LGI) certificate, or ability to obtain certificate within the first six months of employment
• A current Certified Pool Operators (CPO) or Aquatic Facility Operator (AFO) certificate, or ability to obtain certificate within the first six months of employment

EXAMPLE OF ESSENTIAL JOB FUNCTIONS:

Responsibilities and duties include, but are not limited to the following:

• Assists with the planning, organization, development, implementation, supervision and coordination of assigned recreation programs and services; and provides input to the development of program and operational policies and

• Assists with the recruitment, selection, and training of seasonal staff and volunteers; evaluates performance of part-time District staff; and provides direct supervision for program activities and seasonal and part-time program

• Administers contracts and payroll for contract instructors and reviews and evaluates course content to ensure compliance with contract

• Ensures the safety, security, cleanliness and orderliness of recreation facilities; notifies the Recreation Services Manager and/or Senior Recreation Coordinator of problems encountered with site maintenance and recommends and implements appropriate solutions; orders supplies as needed for aquatic and recreation

• Collects and accounts for program and event registration fees and uses the District’s registration software to register program and/or event

• Responds to requests for information relative to District recreation programs and services, policies, procedures, schedules and fees and independently resolves customer issues and complaints or refers for resolution to appropriate District

• Develops and distributes press releases, public service announcements, flyers and other marketing materials to promote designated recreation

• Performs a variety of administrative tasks in support of assigned recreation programs including: performing research, preparing scheduled and ad hoc reports, schedules, spreadsheets and other administrative materials and the maintenance of a variety of program files and

• If assigned to Aquatics, may provide specialized skills training such as Lifeguard and Water Instructor Training; promotes and enforces water safety procedures; performs swimming rescues and provides first aid, CPR and emergency care as

• Performs special projects as assigned and other job-related duties as required.

EXAMPLES OF NON-ESSENTIAL JOB FUNCTIONS:

• Coordinates the distribution of staff uniforms and equipment

• May represent the District’s recreation programs to community groups

WORKING CONDITIONS:

Environmental Conditions:

On a daily basis, the essential duties of this job are performed in a temperature-controlled office environment and frequently, dependent upon program assignment, in a recreation facility or in an outdoor environment on slippery wet surfaces and ladders with exposure to varying climate and temperature conditions, dust, constant loud noise and with continuous contact with program/event participants and District staff. Incumbents frequently travel in a vehicle to various program sites and may be required to set up booths, move furniture and carry supplies and equipment for special events.

Physical Conditions:

On a daily basis, the essential duties of a Recreation Coordinator – Aquatics/Sports require the ability to: sit for extended periods; twist to reach files and equipment; walk from site to site; use hands and arms to reach in any direction; have finger dexterity to operate computer and other office equipment; speak to verbally exchange ideas and information; hear to receive detailed verbal information and instruction; see to view objects within one foot to arm’s length and to differentiate basic colors and shades of color. Incumbents frequently lift, carry, push, pull, and grasp a variety of objects weighing up to 10 pounds. Occasionally, incumbents must be able to feel the attributes of objects by touch; climb, stoop, kneel, crouch, and stand; and maintain body equilibrium to prevent falling on, slippery surfaces (frequently if assigned to Aquatics).

OTHER:

FLSA STATUS:         Non-Exempt

Note:   The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an inclusive list of all duties, responsibilities and skills required of incumbents. In accordance with the Americans with Disability Act, reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential job functions.

Rev:7/2025

Salary : $25 - $28