Accounts Payable Specialist

About Us:

For more than 40 years, Sunrise Landscape, a commercial landscape maintenance, design and installation company, has been serving West Central Florida with a commitment to landscape and service excellence.

This position is an in-office role based at our corporate office in Tampa, Florida, located near the Westshore Plaza Mall

Job Summary:

As we continue to grow, we are seeking a detail-oriented and organized Accounts Payable Specialist to join our finance team. In this role, you will be responsible for processing vendor invoices, managing payment transactions, and maintaining vendor relationships. You will ensure accuracy, compliance, and timely disbursement of funds while supporting month-end close activities and developing standard operating procedures to enhance our accounting processes.

Key Responsibilities:

• Invoice Processing: Receive, review, and process vendor invoices, ensuring accuracy and compliance with company policies.

• Accounts Payable Inbox Management: Assist with AP Inbox Management; Review and respond to all correspondence that arrives in the Accounts Payable inbox daily.

• Payment Processing: Prepare and execute payments via checks, electronic transfers, or credit card transactions, ensuring timely disbursement of funds.

• Vendor Management: Maintain relationships with vendors, addressing inquiries and resolving discrepancies related to invoices and payments.

• Reconciliation: Perform regular reconciliation of accounts payable transactions and vendor statements to ensure accuracy.

• Record Keeping: Maintain organized and detailed records of all accounts payable transactions, including invoices, payment confirmations, and correspondence.

• Reporting: Assist in the preparation of accounts payable reports, providing insights into outstanding payables and cash flow projections.

• Compliance: Ensure compliance with internal controls, company policies, and regulatory requirements related to accounts payable.

• Support Month-End Close: Assist in month-end closing activities related to accounts payable, including accruals and reporting.

• Standard Operating Procedures (SOPs): Develop and implement SOPs for the accounting department to improve efficiency and compliance.

• Additional Support: Provide coverage and support for Accounts Payable as needed.

• Other Related Duties as Assigned: Additional duties related to the job and/or the operation of the organization.

Qualifications:

• Proven experience as an Accounts Payable Specialist or in a similar role.

• Strong knowledge of accounts payable processes and best practices.

• Experience with accounting software and ERP systems (e.g., NetSuite, Sage, SAP, Oracle, QuickBooks) NetSuite preferred.

• Proficiency in Microsoft Office applications, particularly Excel.

• Experience with Aspire Landscape software preferred.

• Excellent attention to detail and strong organizational skills.

• Excellent written and verbal communication skills.

• Ability to work independently and as part of a team in a fast-paced environment.

• Ability to maintain confidentiality of sensitive information.

Education and Experience:

• Associate’s degree in Accounting, Finance, or a related field; bachelor’s degree preferred.

• Two or more years of experience in accounts payable or a similar role.

What We Offer:

• Competitive salary and comprehensive benefits package.

• Opportunities for professional development and career advancement.

• A supportive and collaborative work environment.