Accounting Coordinator

Reports To: Controller

Role Overview: Growing Home Builder seeking a highly organized Accounting Coordinator to drive the workflow between company financials, vendor relations, and project documentation. This role is responsible for ensuring seamless day-to-day financial operations across Accounts Payable and Receivable while maintaining accurate project records and risk management compliance. The ideal candidate is a "procedural expert" who thrives on keeping accounts reconciled, timelines on track, and data accurate.

Key Responsibilities

Accounts Payable (AP) & Financial Compliance

• Review and accurately enter invoices, utility bills, and loan payments into QuickBooks.
• Execute regular check runs for vendor and invoice payments.
• Monitor, facilitate, and reconcile purchase order entries and approvals.
• Track, submit, and confirm receipt of rebate and incentive programs with the Controller.
• Reconcile vendor statements, manage vendor onboarding/setup, and resolve payment inquiries.
• Track and collect required supplier insurance certificates.
• Manage credit card entries, payments, and monthly reconciliations.
• Handle specialized disbursements, including Flooring America payments and loan status tracking.
• Manage property tax payments for all corporate entities across Benton and Washington Counties.

Accounts Receivable (AR) & Banking

• Process daily bank deposits (completing deposit slips, delivering to the bank, and logging in QuickBooks).
• Receive, log, and process incoming checks from title companies and NRD/upgrade payments.
• Reconcile all bank accounts and loan statements on a strict monthly cycle.

Risk Management (Builder’s Risk Insurance)

• Maintain continuous, active Builder’s Risk insurance coverage for all construction projects.
• Submit timely applications for new policies post-permit approval and prior to the start of framing.
• Maintain organized records of policy numbers, premiums, renewal dates, and expiration timelines.
• Collect required field documentation (photos, estimates, incident reports) as requested by carriers.
• Promptly notify insurance carriers upon property closings to cancel policies.
• Periodically research and quote other insurance carriers to ensure competitive rates.

Project Coordination & Office Administration

• Execute administrative closing procedures for properties within QuickBooks.
• Process and pay construction permits.
• Maintain up-to-date state licensing and corporate compliance records.
• Initiate monthly carpet and material orders.
• Set up new builds in BuilderTrend, activate schedules, and update projected end dates.
• Track contract statuses (emailing contracts/addendums to title companies, uploading files to BuilderTrend/job folders, and updating physical and digital production tracking boards).
• Keep the office organized and manage office supply inventory.

Pay: $55,000.00 - $60,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $55,000 - $60,000