Executive Assistant / Property Coordinator

As our Executive Assistant & Property Operations Coordinator, you’ll work directly with company leadership, helping oversee our Baltimore portfolio while playing a key role in leasing, resident relations, administrative operations, and vendor coordination.

We believe in giving our team members the autonomy to make decisions, solve problems, and create exceptional experiences for our residents.

What You’ll Enjoy

• Work directly alongside company leadership with the opportunity to make a meaningful impact.
• Earn a $400 leasing bonus for every successfully leased unit in addition to your hourly pay.
• Enjoy a dynamic role that combines executive support, property operations, leasing, and project coordination no two days are the same.
• Gain valuable experience in real estate investing, asset management, and property operations within a growing company.
• Be part of a collaborative, entrepreneurial culture where your ideas are valued and your contributions directly influence the company’s success.
• Grow your career with opportunities for increased responsibility, leadership, and long-term advancement as Dayzero Capital Advisory continues to expand.

Our Core Values

• Integrity in every decision
• Exceptional customer service
• Accountability and ownership
• Professionalism
• Continuous improvement
• Teamwork and respect

Responsibilities

Property Management & Leasing

• Conduct property tours and lease available units.
• Process rental applications and complete lease signings.
• Coordinate resident move-ins and move-outs.
• Respond to resident questions and resolve concerns promptly.
• Perform regular inspections of all properties.
• Monitor lease compliance and enforce community policies.
• Maintain high occupancy levels through effective leasing strategies.

Operations

• Oversee the daily operations of five residential properties.
• Manage the day-to-day operation of three adjacent congregate housing properties.
• Maintain an organized onsite office.
• Prepare reports and maintain accurate resident records.
• Coordinate rent collection and follow up on delinquent accounts.
• Communicate regularly with ownership regarding property performance.
• Schedule and oversee outside contractors for specialized repairs.
• Verify work quality and ensure projects are completed on time.
• Maintain maintenance logs and supply inventory.

Vendor & Project Management

• Coordinate subcontractors for renovation and capital improvement projects.
• Obtain vendor estimates when necessary.
• Ensure contractors meet quality standards and project deadlines.
• Report project progress to ownership.

Qualifications

• Property management or leasing experience preferred.
• Excellent customer service and communication skills.
• Strong organizational and administrative abilities.
• Comfortable using Microsoft Office, Google Workspace, and property management software.
• Ability to prioritize multiple responsibilities independently.
• Valid driver’s license and reliable transportation.
• Ability to lift up to 50 pounds and perform light maintenance tasks.

Preferred Experience

• Leasing residential properties
• Fair Housing knowledge
• Property inspections
• Vendor management
• Basic appliance troubleshooting
• Preventative maintenance
• Rent collection
• Administrative office management
• Project coordination