Associate Analyst - Facilities

Office Space Planning:

• Plan for evolution of office space as employee count increases and needs change.

• Plan for employee workstation layout revisions in Tango.

• Oversee office moves when required.

Expense Analysis/Budgeting:

• Prepare annual expense budget for Ellis Facility by G/L account.

• Conduct monthly actual vs budget expense analysis; track expenses; request accruals; forecast future month’s spending for Accounting group.

Vendor Management and Event Planning:

• Must be able to communicate needs to vendors, obtain competitive bids for desired work, manage vendor relationships.

• Plan annual holiday party and townhall events; Manage details of venue, menu, music, prizes, décor, guest list.

Lease Review:

• Review lease language when negotiating new or renewal office locations; check for landlord vs tenant responsibility when issues arise.

Office Communications:

• Write office-wide employee communications.

• Communicate with management firm of owned building.

• Manage invitations and RSVPs for company events.

• Cover for receptionist two hours per day during lunch and mail distribution or when Yvette is on vacation.

• College graduate
• 0 - 2 years of experience
• Excellent verbal and written communication skills.

• Strong organizational and multitasking abilities.
• Detail-oriented with a proactive approach to problem-solving.

• Proficient in using office software (e.g., Microsoft Office Suite, Google Workspace).
• Basic understanding of office equipment and technology.

• Ability to work collaboratively with colleagues and other departments.
• Willingness to take on additional responsibilities as needed.

"An equal opportunity employer/disability/vet The Partnership is an equal opportunity employer and does not discriminate against qualified applicants on the basis of any actual or perceived legally protected characteristics under federal, state, or local law. The nature and frequency of the above working conditions and requirements may vary depending on individual operational circumstances. Where feasible, the Partnership will make reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job. DISCLAIMER: The statements listed in this job posting, which are subject to change, are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. "